Faculty and Staff

How to Handle Inventorial Equipment Acquired by Recharge

Last updated August 31, 2009 4:49:09 PM PDT
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Read step-by-step instruction on how to record inventorial equipment when you purchase it through the recharge process from the UCSD Bookstore, STORE, or Administrative Computing and Telecommunications (ACT).

UCSD has two types of equipment:

  1. Inventorial equipment has an acquisition cost of $5,000 or more and must be tracked as property through EAMS (Equipment Asset Management System) and through UCSD’s financial system.
  2. Non-inventorial equipment has an acquisition cost of $1,500-$4,999 and must be tracked only through the financial system, not through EAMS.

For more information on equipment, see Equipment Management Basics.

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1. Purchase the inventorial equipment.

  • Check with your department's financial administrator to be sure you are authorized to recharge for your department. If you are, obtain the index number for the recharge.
  • Make sure you are purchasing equipment from a recharging department when you place your order.
  • Provide the recharging department with the proper accounting information.

2. Receive and affix UCID tags.

  • When Equipment Management receives the recharge information from the recharging department, they will create UCID tags and forward them to you, along with the Asset Locator Report form.
  • Affix the tags by placing them on the front surface of the equipment.
  • Complete and return the Asset Locator Report form to Equipment Management, Mail Code 0953.

3. Confirm that the equipment has been added to your inventory.

  • Check EAMS to see that the equipment's record has been added to your inventory.

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Contact Equipment Management, (858) 534-2847, or Steve Ste. Marie, (858) 534-4638.