How to Handle a Fabrication of Inventorial Equipment
Last updated
October 22, 2009 12:14:44 PM PDT
Follow the steps on this page to handle your fabrication from beginning to close-out.
UCSD has 2 types of equipment:
- Inventorial equipment has an acquisition cost of $5,000 or more and must be tracked as property through EAMS (Equipment Asset Management System) and through UCSD’s financial system.
- Non-inventorial equipment has an acquisition cost of $1,500-$4,999 and must be tracked only through the financial system, not through EAMS.
For more information on equipment, see Equipment Management Basics.
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- A fabrication, also called a "fab," is an item manufactured from component parts. When the completed item has a value of $5,000 or more, can stand alone, and has a useful life of one year or more, it is considered a piece of inventorial equipment.
- Download and complete the Fabrication Request form (PDF).
- Send the form to Equipment Management, Mail Code 0953.
- Equipment Management will assign a fabrication number and notify you.
Note: If you cancel the fabrication after you have received the number, complete an EIMR (Equipment Inventory Modification Request) and send it to Equipment Management, Mail Code 0953.
- For component parts with a value of less than $2,500, use a Department Order or the Express Card:
- For Department Orders:
- Access FinancialLink to initiate an order.
- Be sure to include the fabrication number (see Step 2c) in the body of the Department Order.
- Assign commodity code F0101 or F0103 for Department Order. The correct account code will default.
- For Express Card transactions:
- Read more about using the Express Card for purchases of fabrication components.
- Charge the component parts to account code 649610 or 649611.
- Note the fabrication number in the notes section of EC Manager.
- For component parts with a value of more than $2,500, prepare a purchase order:
- Access FinancialLink to complete a High Value Purchase Requisition.
- Be sure to include the fabrication number (see step 2c) on each requisition.
- For recharges:
- When you receive the recharge information, submit an EIMR to Equipment Management, Mail Code 0953.
- Repeat the above steps until the fabrication is complete.
Note: You must have a valid Single Sign-On account and password and be authorized to complete Department Orders, Express Card redistribution, and purchase requisitions. If you need authorization, see How to Get Access to UCSD Business Systems.
- Complete the close-out portion of the EIMR.
- Send the EIMR to Equipment Management, Mail Code 0953.
- Equipment Management will assign a UCID number and notify you, or you can find the number through EAMS.
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