Employing Students
Last Updated: October 24, 2024 3:14:06 PM PDT
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Find information on how to hire and manage student employees.
Important Student Employment Office Update
New Student Employment Student Website and Instagram Account
The Student Employment Office is excited to announce the launch of our brand-new student-facing website, designed to help students find valuable resources and guidance, stay updated on events, and be inspired by what their student employment journey could be.
Plus, follow us on our new Instagram account at @ucsdstudentjobz for tips on navigating student employment, student employment success stories, and a behind-the-scenes look at life as a Triton employee!
Process
- How to:
- Hire students
- List student jobs
- Request an exception to open recruitment
- Reclassify student employees
- Change in Pay Rate for Student Employees: Procedure for merit increases, equity increases, and stipends
- Verify student employee registration status: Instructions on how to generate a report to verify student employees’ registration status for the current quarter.
Resources
- New: Student Employee Supervisor & Human Resources Handbook
- New: Checklist for Supervisors of New Student Employees
- Department HR Contact list (PDF): Find the contact person if you need to communicate regarding student employees. Contact SEO to be added or removed from this list.
- Job Classifications: Job titles, classifications, and pay scales
- Employing Students with Work-Study: Employing students who have accepted work-study awards
- Payroll Calendars: Payroll dates and University holiday information
- Payroll Timekeeping Deadline Schedule: Check the information for Ecotime deadline.
- UCPath Job Aids: Step-by-step instructions for key transactions.
- Principles of Community: It is recommended that all newly hired student employees be given a copy of UC San Diego's Principles of Community
- Affordable Care Act and Student Employment (PDF)
- Affordable Care Act Notice from Human Resources and Benefits to UC employees
- DCP Error Correction Form (PDF)
- Student Employment Reflection Assignment
Policies and guidelines
- Introduction (PDF)
- Appointment (PDF)
- Classification (PDF)
- Compensation policy (PDF)
- Conflict resolution
- Employment of Near Relatives
- Overtime and compensatory time
- Recruitment (PDF)
- Release From Casual/Restricted Appointment (policy currently under revision)
- Sick Leave/Bereavement
- Stipends
- Vacation
Contacts
- The Student Employment Office is a division of Human Resources, and the Central Personnel Office for employing students on campus.
- If you are looking to hire student employees and are in need of assistance, please contact Human Resources within your department.
- For additional questions please contact the Student Employment Office.