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Decontamination Clearance for Equipment or Facilities

Learn how to get decontamination clearance for research equipment and facilities.

Decontamination clearance surveys

Environment, Health & Safety (EH&S) performs clearance surveys to confirm research equipment and facilities are decontaminated and free of hazardous materials.

Requirement for researchers

  • Equipment: Decontaminate and get an EH&S clearance survey for equipment that may have come in contact with biohazards, hazardous chemicals, or radioactive materials before it is serviced, repaired, moved, disposed of, or sent to Surplus Sales.
  • Research facilities: Research facilities must be inspected by EH&S and posted with a green clearance tag indicating the facility is safe for contractors and other non-laboratory service personnel to enter and begin service, repairs, renovation, or decommission.

Follow the steps below to get decontamination clearance.

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Biohazardous materials

Decontaminate

Decontaminate equipment with a biohazard label, that may have been in contact with biohazardous material, or was used in a BSL-2 or BSL-3 lab.

Biosafety cabinets (BSC)

  • If the BSC is not being moved and repair work will not open the contaminated inner space, a surface decontamination with an appropriate disinfectant and contact time is sufficient.
  • If a BSC is to be moved, do the following:
    • Contact Biosafety staff, ehsbio@ucsd.edu, to determine if the new location is acceptable.
    • Have the BSC gas-decontaminated by an approved vendor. In some instances, a surface decontamination with an approved disinfectant and contact time may be sufficient if the following conditions apply:
      • The current owner knows the history of the cabinet and can say that no human infectious agents (risk group 2) were used. This would include blood, body fluids, and cell cultures that are known to contain human infectious agents. If the current owner was not the purchaser of the cabinet, confirmation of historical use will be needed from previous owners.
      • The biosafety cabinet is NOT being transferred to another institution, another UCSD investigator, or to UCSD's Surplus Sales
      • The biosafety cabinet is NOT in a BSL-3 laboratory
    • If the cabinet is surface decontaminated, the sash opening must be taped closed with plastic film or sheeting.
    • Move biosafety cabinets carefully to ensure structural integrity. Required:
      • Use a qualified lab equipment mover, such as UCSD Moving Services, to move this type of laboratory equipment.
      • A mechanical device like a pallet jack must be used to move the cabinet.
    • Have the BSC recertified after it has been installed in a new location. Exceptions to this may be granted if the cabinet is moved within the same room and no human infectious agents (risk group 2) were used. EH&S staff must observe relocation in these instances.

Other equipment

Request decontamination clearance

Items are considered free of biohazardous material and additional requirements and controls when an EH&S specialist:

  • Verifies the item has been disinfected
  • Removes the Biohazard symbol and labels
  • Attaches a Clearance label to the item

Hazardous chemicals

Decontaminate

Decontaminate equipment that may have been in contact with a hazardous chemical material.

  • If equipment includes a freezer, follow instructions for properly defrosting a research freezer (PDF).
  • Wash or wipe away any visible chemical contamination.
  • If perchloric acid has been used in the chemical fume hood, notify the Chemical Hygiene Officer, (858) 822-1579.

Request decontamination clearance

Items are considered free of chemical hazards when an EH&S specialist attaches a Clearance label to the item.

Radioactive materials

Decontaminate

Decontaminate equipment with a radioactive material label or that may have been in contact with radioactive material.

  • Clean the item so it's free of all unassociated material (e.g., labware and chemicals found in refrigerators, freezers, fume hoods, etc.).
  • Survey the item using a radiation survey meter and wipes.

Request decontamination clearance

When the item has been decontaminated to background radiation level, request decontamination clearance.

Items are considered free of radioactive material when an EH&S specialist:

  • Removes Radioactive Material labels
  • Attaches a Clearance label to the item

Facility clearance

Red clearance card

Request decontamination clearance

Red tag

EH&S posts a red tag when researchers vacate a lab to indicate decontamination and clearance procedures have begun in the facility. A red tag will still allow custodians to enter and empty regular trash.

Green tag

Green clearance card

EH&S posts a green clearance tag after hazards are removed, indicating the facility is safe for contractors and other non-laboratory service personnel to enter and begin work.

Non-lab personnel instructions

Provide contractors and other non-laboratory personnel performing work in research space with a copy of Guidelines for Non-laboratory Personnel Working in UCSD Laboratories.

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