When You Leave UC San Diego: Employee Checklist

Last Updated: January 5, 2018 11:13:09 AM PST

Use this checklist to determine what steps to take when you separate from UC San Diego.

Inform your supervisor that you're leaving UC San Diego.

Provide your supervisor with a written letter of resignation, including the effective date of your resignation.
Discuss with your supervisor:
- Tasks that need to be reassigned
- Recommendations you have for a replacement
- Willingness to train replacement
- Disposition of e-mail and network files

Meet with your HR benefits representative.
- Complete and submit any forms provided by your supervisor or HR contact. Be sure you:
  - Receive a link to For Your Benefit-California's Programs for the Unemployed (PDF)
  - Complete any COBRA forms required
  - Sign the Unemployment Insurance Termination Report
Read Leaving UC Employment for answers to general questions about benefits.
Access your account at At Your Service Online:
- Via Single Sign-On (see instructions)
- Via AYSO password
Contact Fidelity Retirement Services at 1-866-682-7787 to discuss options for your account. You must have and maintain a minimum of $2000 in each retirement savings account to keep your account active at Fidelity. You can access your account here: Fidelity Retirement Services.

UC cards:
- Campus ID card
- Calling card
- Compass card (transit pass)
- Department copy cards
- UCSD Travel Card
- Express Card
- Long-distance authorization card
- Parking garage/ building access card
- UCSD keys, key cards
Computer and communications equipment:
- Cell phones
- Laptops
- Pagers
- Radios, walkie-talkies
Equipment on loan to you:
- Check with your department's property administrator to see if any equipment is signed out to you.

Note: You may wish to request a receipt from the department for returned items.

Delete or transfer your e-mail and computer files as instructed by your supervisor.
Cancel your parking permit.
- Download and complete the Parking Cancellation and Refund form (PDF).
- Take the completed form and your parking placard to the Parking Office.
Complete Transit Cancellation Form (PDF) or Vanpool Cancellation Form (PDF)
Advise your department if there are any pending travel reconciliations or payment authorization reimbursements.
Reset your voice mail password to the 5-digit extension number. Check with your supervisor about setting up a forwarding message.

Update your address to receive mailings from UC such as your W-2 by doing one of the following:

If you are still employed, update your address through At Your Service Online.
Download the UC Benefits Address Change form (PDF). Follow the completion and submission instructions on the form.
Call the UC Customer Service Center, (800) 888-8267.

Notice: The information on this page summarizes provisions of university policies and/or collective bargaining agreements. Refer to the Personnel Policies for Staff Members (PPSM) and local implementing procedures or applicable collective bargaining agreement for full text of referenced information.