UC San Diego Travel & Entertainment Card (T&E Card)

Last Updated: October 10, 2025 3:13:56 PM PDT

Find resources for the corporate billed Travel & Entertainment Card (T&E Card)

All Travel & Entertainment Card Processes are now hosted in Concur. Please visit our Knowledge Base Articles in Services and Support for how-tos for these processes.

Essential information

Travel & Entertainment card (for UC San Diego employees):

Departments are responsible for monitoring activity regularly to ensure that card use aligns with UC policies G-28 for Travel and BUS-79 for Entertainment. This extends to Supervisors, Financial Unit Approvers, Business Officers, Department Heads and other department leaders.

Reports are available in the Business Analytics Hub (BAH) - search for "Concur".
Suggested reports are Outstanding Card Charges and Credit Card Transactions. For information about BAH reports, refer to the BI & Financial Reporting site.

Departments are responsible for ensuring that outstanding card charges are reconciled and cards are cancelled before the employee leaves the university.

If an employee transfers to another department, outstanding card charges must also be reconciled prior to changing departments. The card can be cancelled prior to the transfer or if the new department wishes to allow the employee to keep the card, you may submit a limit reduction Request in Concur to temporarily disable the card until they submit a limit increase Request under the new Financial Unit.

Refer to this Knowledge Base Article (KBA) on How to Create a Travel & Entertainment Card Action Request.

Departments must ensure that expense reports are submitted within required timeframes in accordance with UC policy (within 45 days of the trip/event end date) and IRS regulations (within 60 calendar days of the trip/event end date). Refer to the Timeframe for Travel & Entertainment Expense Submission Blink page for details.

Resources

Travel & Entertainment Card Transactions via Concur: View all transactions in the same place they are reconciled
Instructions for disputing a charge (PDF) using US Bank’s AccessOnline
Travel & Entertainment Card FAQ
Foreign currency conversion fees
Foreign currency converter

Contacts

Travel & Entertainment Card customer service contacts

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.

Notice: UC San Diego travel policy, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts and processing applications. The source for UC San Diego travel policy is UC Travel Policy and Regulations (PDF).