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Travel & Entertainment Card Management

Find out about management of the UC San Diego Travel & Entertainment Card Program, including automatic account cancellation.

The Travel & Entertainment Card is for employees to use for approved university business travel and official entertainment expenses. Learn about Travel & Entertainment Card use and benefits.

UC San Diego Travel & Entertainment Card Program management works to ensure appropriate use and reduce risk exposure to the university and cardholders:

Activating a new card

Activate your new card immediately for security, and to avoid cancellation and the need to apply for a new account:

  • Call the toll-free number you received with the card. At the prompt, enter your:
    • 16-digit Travel & Entertainment Card number
    • 5-digit billing address ZIP code
    • Last 4 digits of your Social Security number
    • Business phone number beginning with area code
  • Follow guidance to self-select the Personal Identification Number (PIN) associated with your Travel & Entertainment Card. Check Travel & Entertainment Card FAQ to learn more about PINs.

Online account access

View Transactions in the Concur Expense Module

 Registering for account access (The first time you access your account, you will need to register):

  1. Go to https://access.usbank.com.
  2. Click Register Online.
  3. Enter company short name.
  4. Type your 16-digit account number in the Account Number field.
  5. Select the month and year that your account expires.
  6. Type your account billing address ZIP code.
  7. Click Register This Account.
  8. Click I Accept for the licensing agreement, if you agree.
  9. Create your User ID (7-12 characters alpha and/or numeric, and must be unique).
  10. Create your Password (8-20 characters, with at least one alpha and one numeric character).
  11. Complete User Verification, which authenticates your account if you forget your user ID or password.
  12. Complete contact information details.

Note: If you entered invalid information or encountered an error message, you have 3 attempts to correct your information. If all 3 attempts fail, you will be locked out of self-registration and will need to contact U.S. Bank Customer Service, (877) 887-9260.

Enroll in Real-Time Fraud Alerts

Cardholders can elect to receive real-time fraud alerts via SMS text and/or email when suspicious activity has been detected on their Travel & Entertainment Card account. This feature allows the cardholder to reply at the point of sale to advise that the transaction is valid or fraudulent, ensuring fewer unnecessary declines and immediate protection in the event of attempted fraud.

After registering for online account access, follow these steps to enroll your card:

  • Log in to Access Online.
  • Go to My Personal Information > Account Alerts > Fraud Alerts to enroll.
  • Provide or confirm your contact information, select how you would like to receive your alerts (text/email), accept the terms and conditions, and click Submit.
    Note: For text alerts, you will receive a text confirming your selection.

U.S. Bank Fraud Alert FAQ (.pdf)

Timely payment of all balances

All card transactions are now centrally billed, meaning they will automatically be paid for by UC San Diego. Card transactions can be reconciled via Concur. See the Knowledge Base Article on Reconciling Travel & Entertainment Card Transactions  for more information.

Card suspension or cancellation

Card suspension: Card cancellation:
  • Automatic account cancellation due to separated employment status in Payroll Personnel System.
  • Personal or inappropriate use of card.
  • Automatic account cancellation due to inactivity. Your account is considered inactive if:
    • You have not activated the card
    • You have not used the card for the previous year

    Note: If your account has been cancelled due to inactivity, follow the application instructions to reapply.

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.
Notice: UC San Diego travel policy, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts and processing applications. The source for UC San Diego travel policy is UC Travel Policy and Regulations (PDF).