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How to Complete an International Shipment Summary

If you are shipping multiple packages outside the United States, follow the steps below to complete an International Shipment Summary.

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1. Get an International Shipment Summary form.

If you need a copy of the form, print out the International Shipment Summary (PDF).

2. Complete the top part of the International Shipment Summary.

  • On the left side of the International Shipment Summary, fill in the Ship To box:
    • Company/ individual name
    • Full street address (post office box deliveries are not permitted)
    • City, state, and ZIP code
    • Attention: name of contact person
    • Phone number of contact person
  • On the right side of the International Shipment Summary:
    • Fill in the date.
    • List the Shipping Memo number.
    • Indicate your choice of transportation:
      • Air
      • Truck
      • UPS
      • FedEx
      • Ocean
    • Leave the UCSD License # field blank
    • Print the name of the person authorizing the shipment.
    • Print the name of your department.

3. Complete the middle part of the International Shipment Summary.

  • For each container you're shipping, list:
    • Container number
    • Container dimensions
    • Container weight
  • For each item in a container, list:
    • Description of contents (list each item in each container on a separate line)
    • Serial # (if not known, leave blank)
    • Department UCID number
    • Value (in U.S. dollars)
    • Origin (where the item was manufactured)

4. Complete the bottom part of the International Shipment Summary.

  • List the total number of containers in your shipment.
  • Indicate the total weight of your shipment.
  • Indicate the total value of your shipment in U.S. dollars.
  • Have the form signed by the person authorizing the shipment.
  • List the authorizing person's phone number.

5. Attach the International Shipment Summary to the Shipping Memo.

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