UC San Diego SearchMenu

How to Ship a Package Outside the United States (non-hazardous)

Find out how to ship a package outside the United States (non-hazardous materials).

Note: Before you ship a package, find out about shipping services and options.

The University of California has contracts with Customs Brokerage & International Freight Forwarding Services, who have our Power of Attorney, to clear export shipments through U.S. Customs.

Expand all

1. Before Shipping Internationally

Contact Export Control for assistance in determining whether an export license is required, securing a license when needed, and for record keeping advice for shipments that do not require a license.

2. Obtain insurance.

  1. It is important to insure your shipment. To determine your insurance needs, see Transit Insurance.
  2. Receive required approval before going to the next step.

If you have insurance questions, contact ehsrisk@ucsd.edu, (858) 534-2454.

3. Fill out a Shipping Memo form.

  1. To complete the form, follow the step-by-step instructions on How to Complete a Shipping Memo.
  2. Include the following information on the Shipping Memo under Description of Contents:
    • Description of goods shipped
    • Make, model, serial number, and UCID number
    • Value of item(s)
    • Location of manufacturer (United States, Japan, etc.)
    • Purpose of shipment
    • Country/ countries it is being shipped to
    • If shipment will be returned to the United States, list the approximate date
    • Departure date and needed destination date
    • Type of service requested (e.g., air, ocean)
    • Note:If your shipment consists of multiple packages:
  1. Include the anti-diversion statement on the Shipping Memo: "These items are controlled by the U.S. Government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into other items, without first obtaining approval from the U.S. government or as otherwise authorized by U.S. law and regulations."
  2. Your Shipping Memo email to Outbound Shipping is your pickup request.
  3. Note: If your shipment contains:
  1. If you need additional documentation, the Shipping Coordinator will assist you.
  2. All other requests for pickup require 24-hour notice.

4. Prepare your package.

  1. If your shipment consists of multiple packages, be sure to follow the instructions in 1c.
  2. Securely package each item you want to ship.

5. Give the package to the driver.

  1. The driver will pick up your package and deliver it to the Outbound Shipping Team.
  2. For liability reasons, Drivers can only pick up shipments that they have a pick up request for.

6. Check your shipping charges.

Once your package is shipped, use the Shipping Memo and see How to Check Your Shipping Charges.

Expand all