Personal Vehicle Usage for UCSD Business

Learn what supervisors and employees need to know about using privately owned vehicles for university business.

Liability insurance

University insurance programs do not cover damage or loss to personal vehicles used for approved university business.

A vehicle owner's personal liability policy is primary in the event of a vehicle collision when using a personal car for UCSD business. If that exhausts, UC San Diego’s liability policy is secondary.

Physical damage insurance

Physical damage is the full responsibility of the vehicle owner. Departments can opt to pay up to $500 for a deductible, but if the vehicle's owner doesn't have physical damage coverage (comprehensive), the university cannot assist with reimbursement.

Manage your department's risk

• Check driver's licenses regularly to ensure they're current and valid.
• Keep a copy of current proof of driver's insurance on file.
• Check driving records in one of the following ways:
  • Ask the employee for a copy of his or her driving records. Coordinate with Employee Relations as necessary.
  • Use the Department of Motor Vehicles Employer Pull Notice (EPN) program.
  • If driving is more than 50% of an employee's job, enter the employee in the EPN program.

Incident reporting

• If you are involved in a collision, report the incident to your personal insurance company and EH&S Risk Management (PDF).

Risk Management training

• Learn more by attending Risk Management training classes.

Notice: When a loss occurs, notify EH&S Risk Management, (858) 534-3820, immediately to promptly initiate the insurance investigation and claim process. Use pager number (858) 583-3302 for emergencies only. Take a picture if a camera is available.

Safety

Vehicle

• Driver Responsibilities
• Using Personal Vehicles for Business