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Personal Vehicle Usage for UC San Diego Business

Learn what supervisors and employees need to know about using privately owned vehicles for university business.

Liability insurance

University insurance programs do not cover damage or loss to personal vehicles used for approved university business.

A vehicle owner's personal liability policy is primary in the event of a vehicle collision when using a personal car for UC San Diego business. If that exhausts, UC San Diego’s liability policy is secondary.

If you use a personal vehicle for University business, your vehicle insurance must meet the University’s minimum liability coverage:

  • $50,000 bodily injury liability per person
  • $100,000 bodily injury liability total per accident
  • $50,000 property damage liability total per accident

Physical damage insurance

Physical damage is the full responsibility of the vehicle owner. Departments can opt to pay up to $500 for a deductible, but if the vehicle's owner doesn't have physical damage coverage (comprehensive), the university cannot assist with reimbursement.

Manage your department's risk

  • Check driver's licenses regularly to ensure they're current and valid. Keep a copy of current proof of driver's insurance on file. Check driving records in one of the following ways:
    • Ask the employee for a copy of his or her driving records. Coordinate with Employee Relations as necessary.
    • Use the Department of Motor Vehicles Employer Pull Notice (EPN) program.
      • DMV EPN Program is administered by Samba Safety.
      • Please contact Risk Management on how to enroll your department in the Samba Safety EPN program.
    • If driving is more than 50% of an employee's job, enter the employee in the EPN program.

Incident reporting

Risk Management training

  • UC San Diego would like to lower the risk for all employees on the road. Risk Management provides Smith System training to protect experienced drivers from others on the road. Contact EH&S Risk Management, (858) 246-0369 to schedule training.  

  • Learn more about all Risk Management training classes offered.
For more information, contact EH&S Risk Management, (858) 246-0369.
When a loss occurs, notify Risk Management, (858) 534-2454, immediately to promptly initiate the insurance investigation and claims process.