Only university employees or specially approved individuals with a current, valid driver’s license are allowed to operate university vehicles.
- Drivers are responsible for the safe and legal operation of UCSD vehicles.
- Use UCSD vehicles for authorized purposes only.
- Examine the vehicle for damage before you drive it. Report any damage to your supervisor before driving the vehicle.
- Expect your department to check your Department of Motor Vehicles (DMV) driving record every few months if you regularly drive a UCSD vehicle.
- Avoid using a cell phone when driving (pull over to place or answer calls).
- See UCOP Business & Finance Bulletin G-46 (PDF) for details.
When a vehicle collision happens
- Do not admit or accuse fault.
- Call the UCSD Police if the incident happens on campus, and wait for an officer to prepare a report before anyone leaves the scene. Off campus, the Highway Patrol will respond to injury or major collisions only — not minor fender-benders.
- Fill out the UCSD Vehicle/Cart Incident Report (PDF) at the scene of the incident before either party leaves. Forms are stored in the glove box of UCSD vehicles.
- Get 2 independent witnesses if possible.
- Call Risk Management, (858) 246-0369, and Fleet Services, (858) 534-3485, within 24 hours, or call the university's third-party administrator directly at 1-800-416-4029 to report a claim.
What happens after a vehicle collision
- The DMV receives notification of an incident if the damage is over $750, which may increase your personal auto insurance premiums or jeopardize coverage with your personal auto insurance company.
- For a liability incident, your department budget will be charged a $500 deductible and 20% of the claim cost per incident. In addition, the yearly premium will include a surcharge for the next 3 years.
- A deductible of $500 will also be paid by the department if the UCSD vehicle is damaged. Gross negligence will be a higher cost, determined per incident.
- If the incident results in a lawsuit, you may be named as a defendant, deposed, and have to testify in court.
- You and your supervisor may be asked to attend a meeting with Risk Management and the UCSD Vehicle Accident Review Board to discuss the incident.