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Field Operational Planner

Use the Field Operational Planner for university-sponsored research or field trips.

Planning a field trip for research or instructional purposes?

The Field Operational Planner helps you anticipate and prepare for contingencies and potential health hazards before you go.

Individual health issues, reasonable care, and proper planning and precautions are essential. If an insurance claim or lawsuit is filed against the university, the department may have to pay deductibles if there is gross negligence.

Field Operational Plans are generally required for research in remote locations and other high-risk areas, as well as trips to foreign countries and all classroom field trips; however, plans are not required for activities conducted onboard UC San Diego SIO Vessels because SIO develops detailed safety plans for each voyage.

Organize your trip with the Field Operational Planner and submit it one month prior to your trip:

  • Trip description and UC contacts
  • Locations and local contacts
  • Communications
  • Medical and emergency considerations
  • Insurance and liability coverage
  • Safety and security requirements
  • Permits for people, data, and matériel
  • Transportation of people
  • Hazardous materials transport
  • Operational hazards
  • Leave of Absence approval

Preventing and responding to sexual harassment and sexual violence is one of UC San Diego’s top priorities. According to an article in Nature magazine, the field research environment can present unique challenges in addressing this issue. Employees should be reminded that rules and expectations for conduct in the field are no different than in the workplace. UC San Diego provides resources and support to any concerned person on how to get and give help, how to report an incident, and the responsibilities of the university community. For more information, visit the Sexual Violence Prevention & Response website

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Field Operational Planner

Print and use the Field Operational Planner

It must be submitted one month prior to your trip! Make sure your safety coordinator and department administrator have a copy of your plan before you go.

Please send a copy of your plan to an EH&S Field Safety coordinator for review. When a plan is submitted, the Field Safety coordinator will make recommendations for organizing a safe and productive trip.

Contact an EH&S Field Safety coordinator:

Research trips ehsrap@ucsd.edu (858) 534-7651 Mail Code: 0089
Non-research trips gensafety@ucsd.edu (858) 534-6027 Mail Code: 0920
Risk Management/Insurance ehsrisk@ucsd.edu (858) 534-3820 Mail Code: 0925

UCSD contacts and resources

Other travel resources

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Note: This page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/fieldsafety