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Field Operational Planner

Use the Field Operational Planner for university-sponsored research or field trips.

Planning a field trip for research or instructional purposes?

The Field Operational Planner helps you anticipate and prepare for contingencies and potential health hazards before you go.

Individual health issues, reasonable care, and proper planning and precautions are essential. If an insurance claim or lawsuit is filed against the university, the department may have to pay deductibles if there is gross negligence.

Field Operational Plans are generally required for following trips:

  • Research in remote locations and other high-risk areas
  • Trips to foreign countries
  • All classroom field trips
  • University conferences

Plans are not required for activities conducted onboard UC San Diego SIO Vessels because SIO develops detailed safety plans for each voyage.

Organize your trip with the Field Operational Planner (below) and submit it one month prior to your trip.

Notice: Preventing and responding to sexual harassment and sexual violence is one of UC San Diego’s top priorities. According to an article in Nature magazine, the field research environment can present unique challenges in addressing this issue. Employees should be reminded that rules and expectations for conduct in the field are no different than in the workplace. UC San Diego provides resources and support to any concerned person on how to get and give help, how to report an incident and the responsibilities of the university community. For more information, visit the Sexual Violence Prevention & Response website

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Field Operational Planner

Choose the correct Field Operational Planner for your trip:

  • Urban Domestic Field Trips or Undergraduate Student Travel – Online form
  • International Trips, Trips to Remote Areas, and/or trips involving special hazards (i.e. environmental, chemical, mechanical, etc.)Word doc | PDF

It must be submitted one month prior to your trip! Make sure your safety coordinator and department administrator have a copy of your plan before you go.

Please send a copy of your plan to an EH&S Field Safety coordinator for review. When a plan is submitted, the Field Safety coordinator will make recommendations for organizing a safe and productive trip.

The Field Operational Planner considers the following items:

  • Trip description and UC contacts
  • Locations and local contacts
  • Communications
  • Medical and emergency considerations
  • Insurance and liability coverage
  • Safety and security requirements
  • Permits for people, data, and material
  • Transportation of people
  • Hazardous materials transport
  • Operational hazards
  • Leave of Absence approval

UC San Diego contacts and resources

Contact an EH&S Field Safety coordinator:

Research trips ehsrap@ucsd.edu  (858) 534-7651 Mail Code: 0089
Non-research trips gensafety@ucsd.edu  (858) 534-6027 Mail Code: 0920
Risk Management/Insurance ehsrisk@ucsd.edu  (858) 534-3820 Mail Code: 0925

Additional contacts:

Field Safety coordinators Research trips
Non-research trips
(858) 534-7651
(858) 534-2112
Environment, Health & Safety ehsweb@ucsd.edu (858) 534-3660
EH&S Services Lab ehsrad@ucsd.edu (858) 534-0902 or 822-5525
Biological Safety ehsbio@ucsd.edu (858) 534-6059 or 534-5366
Chemical Safety ehschem@ucsd.edu (858) 822-1579
Emergency Medical Training Resources at UCSD    
Export Control Office Export Control Officer (858) 534-4175
Hazardous Waste hazwaste@ucsd.edu (853) 534-2753
Heat Illness Prevention ehsih@ucsd.edu (858) 534-1075 or 534-3782
Office for the Prevention of Harassment & Discrimination (OPHD) ophd@ucsd.edu (858) 534-8298
Insurance and Liability ehsrisk@ucsd.edu (858) 534-3820 or 534-0994
Radiation Safety ehsrad@ucsd.edu (858) 534-6138 or 822-4045
Research Assistance Program ehsrap@ucsd.edu (858) 534-7651
Risk Manager Jon Schmidt (858) 534-3782 or 534-0994
Shipping Scottie Profitt (858) 536-3225
Signing Contracts & Agreements bfsupport@ucsd.edu (858) 534-9494
Student Health Services studenthealth@ucsd.edu (858) 534-3300
Travel travel@ucsd.edu (858) 822-0202
UC Traveler Insurance Coverage ehsrisk@ucsd.edu (858) 534-3820
UCSD Medical Center Diving Medicine Services   (619) 471-9210
UCSD Medical Center Occupational & Environmental Medicine   (619) 543-7060
UCSD Medical Center Travel Medicine Clinic   (619) 471-9210

Other travel resources

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Note: This page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/fieldsafety