Last Updated: November 25, 2015 9:51:34 AM PST
Find information about UC San Diego's laboratory PPE Distribution Program.
UC San Diego has a centrally funded PPE Distribution Program to provide labs with minimum personal protective equipment (PPE). Each eligible lab member will receive 2 lab coats and 2 pairs of safety glasses for the duration of their time at UCSD.
Other types of PPE such as face shields, chemical splash goggles, fire resistant aprons, etc. are available for labs by special request.
PPE Fitting Room
- Location: University Center 401, Room 107
Myers Drive & Rupertus Lane (find it on UCSD's MapLink)
- Hours: Monday – Friday, 10 a.m. to 3 p.m.
- Contact: email@example.com, (858) 534-2698
Eligible lab members include:
- Anyone assigned to UC San Diego research labs or technical area, as long as they will remain on campus for at least the next 6 months.
- People who will be on campus less than 6 months may take part in the loaner lab coat program (see UCSD Loaner Program tab).
Important: Please have yourself added to your PI's Personnel List in the CHUA (Chemical Hazard Use Application) on the My Research Safety webpage to participate in the PPE Distribution Program.
If you are not a UCSD student or staff member (i.e., visiting scholars, volunteers, etc.), you must have a Single Sign-On Affiliate Account for Business Systems. Contact your Department Security Administrator to request this.
For people not eligible for this program, PPE can be purchased on Marketplace or in the Campus Bookstore.
Note: Lab members may use other lab coats not provided by the PPE Distribution Program if all of the following requirements are met:
- Properly fitted.
- Good condition.
- Adhere to the PPE standard identified in the Laboratory Hazard Assessment process.
- Assigned to an individual on My Research Safety.
See Personal Protective Equipment - Requirements: Research Employees to learn how to use the Laboratory Hazard Assessment Tool (LHAT) on My Research Safety.
UCSD is currently offering several Types of Personal Protective Equipment (PDF).
All faculty, students, staff, and visitors must wear proper personal protective equipment (PPE) when in the laboratories. In addition to use of exposure control equipment, such as fume hoods, and following safe work practices, the correct selection and use of PPE is an essential element of safe work in the laboratory.
Each PI is responsible for the proper selection and use of PPE in the laboratory. To determine the required PPE, complete the laboratory hazard assessment tool (LHAT), under My Research Safety, to document the potential hazards present and the associated level of PPE required.
Read the "Eligibility for the PPE Distribution Program" section above to make sure you are eligible to participate in this program.
- Please have your PI/Lab Manager/Safety Coordinator add you to your Principal Investigator's personnel List in the CHUA (Chemical Hazard Use Application) on the My Research Safety webpage prior to being fitted for lab coats and safety glasses.
Once you have been added to the personnel list, please stop by the PPE office at your convenience where we can fit you for lab coats and safety glasses.We are located at the UC 401 building (find it on UCSD's MapLink), Room 107, Monday through Friday, 10 a.m. — 3 p.m
- Embroidered Lab Coat forms can be filled out at the PPE Office. Please make sure you meet the follwoing embrodiery requirements:
- Embroidery must be your professional name, first name and last name.
- If you have an M.D. and/or Ph.D., you may choose to include it at the end of your name, or put Dr. in front of your name.
- You may list other certifications after your name as long as it does not exceed 25 characters.
- Nicknames are not allowed.
Each member of a lab is required to be fitted for a lab coat and safety glasses.
Additional PPE can be requested:
Labs can also request face shields, chemical splash goggles, flame resistant and splash aprons by submitting a PPE Request form. This form must be completed by the PI or Area Safety Coordinator.
How the lab coat laundry process works
Any member of a UCSD research lab who uses or purchases a lab coat can use the free laundry program described below. However, to participate in this laundry program you must:
- Be listed on your PI's Personnel List in UCSD's Chemical Hazard Use Application (CHUA)
- Have each of your lab coats assigned to you in CHUA for laundering purposes
Participating labs receive pre-printed or pre-labeled envelopes. Use these envelopes to mail soiled lab coats to the laundry service via Campus Mail Services.
How to get your coat cleaned
Important: If a coat is potentially contaminated with hazardous material, DO NOT send it in for laundering. Contact the EH&S PPE team at firstname.lastname@example.org for instructions.
All lab coats must be decontaminated prior to laundry.
- Get a pre-labeled laundry envelope from your Lab Manager or Area Safety Coordinator.
- Fill in the required information on the envelope label:
- PI name
- Empty pockets, fold, and put your dry lab coat in the envelope. Seal it.
- Send only 1 lab coat per envelope.
- Do not put a wet coat in the envelope!
- Place the sealed envelope in any Campus Mail out-box or in a lab coat laundry mailbox (see locations below).
Your laundered lab coat will be delivered back to your lab within 2 weeks.
Need more envelopes?
Note: Lab coats must be laundered by a laundry service that adheres to Title 8, Section 5193 of the California Code of Regulations. Do not take them home!
Questions about delivery or laundering of your lab coat? Contact the EH&S PPE team at email@example.com.
Coats sent for laundering must be in properly labelled envelopes (read the "Lab coat laundry process" section above for how to get your coat cleaned), and can be placed in any Campus Mail out-basket or out-box.
Additionally, mailboxes exclusively for the lab coat laundry program are available at these buildings:
- Leichtag Medical Research Building - Inside in the small corridor off the main lobby
- Medical Teaching Facility - Outside by the elevator and FedEx box
- Pacific Hall - Outside by the south entrance and FedEx box
- Powell Focht Bioengineering Hall - Outside by the southeast entrance off of Warren Mall
- Ritter Hall - By the loading dock
- Skaggs Pharmaceutical Science Building - Inside on the first floor back corridor near the loading dock
Items from these boxes are picked up once a week on Wednesdays.
Embroidered white lab coats will take approximately 6-8 weeks to be delivered. Embroidered Flame Resistant lab coats will take approximately 4 weeks to be delivered.
Undelivered Coats: If you have not received your new lab coats within the time frames given please submit this form:
Missing Coats: If you submitted your coat into our campus laundry system and it has been over 2 weeks since your submission, please contact the PPE Office at firstname.lastname@example.org.
The Loaner program provides a lab coat to any individual who does not have a personally fitted coat.
This includes individuals who are waiting for their embroidered coats to be delivered or will be on campus for 6 months or less.
Each member of a lab must be personally fitted for a lab coat and safety glasses.
Contact the EH&S PPE team at email@example.com to arrange tailoring service if you need to have your lab coats altered.
My Principal Investigator has general use lab coats available in the lab. Can I just wear one of those?
Due to Cal/OSHA Title 8 regulations Section 3380, no coat should be used in the lab as a "general use" lab coat. Each member of a lab must be personally fitted for a lab coat and safety glasses. Additionally, coat standards have become more rigorous. Please review the Lab Coat Guide to determine the coats you will need to use in your lab. All lab coats have an expiration date of 3-5 years depending on their use and condition. If your lab coat has any holes, please discard it or contact firstname.lastname@example.org or 858-534-2698 for recycling.
What should I do when an individual is no longer working in the lab and has left their embroidered lab coat behind?
If an individual will no longer be participating in the lab they have the option to keep their personalized coats or donate the coats to the PPE office, where the coats will be redistributed through the Loaner program. Due to Cal/OSHA Title 8 regulations, Section 3380, no coat should be used in the lab as a "general use" lab coat. Each member of a lab must be personally fitted for a lab coat and safety glasses.
Does the PPE program offer UV protective Safety Eyewear?
The PPE office carries safety glasses and goggles that offer eye protection against UV rays. If you require UV eye protection, please stop by the PPE office at your convenience so that you are properly fitted for eyewear.
Will I be contacted when my embroidered lab coats will be delivered to the lab?
You will not receive notice when the lab coats are being delivered. If they are not delivered within 6-8 weeks of the date the order was placed then you should contact the PPE Team at email@example.com or 858-534-2698, so that we may follow up with the vendor regarding your order.
Can I send a non-UCSD lab coat into campus laundry?
Yes. As long as you are assigned to a Principal Investigator in the CHUA (Chemical Hazard USe Application), a non-UCSD lab coat can be cleaned through our campus laundry program.
What should I do if it has been over two weeks since I sent my lab coat into campus laundry and have not received it back?
If you submitted a dirty lab coat into campus laundry and have not received it back from campus laundry, please contact the PPE Office at firstname.lastname@example.org so that we can follow up with our laundry contact regarding the status of your coat in the laundry process.
Will I receive a UCSD loaner lab coat back if I submit it into campus laundry?
Each UCSD loaner lab coat that is submitted into campus will be cleaned and returned to the PPE Office for redistribution. If you submit a loaner coat into campus laundry and still require one, please report to the PPE office so that we can provide you with a clean coat.
If I break/scratch/lose my safety glasses can I pick up another pair from the PPE Office?
The PPE Office will provide a researcher with one replacement pair of glasses. If you have already received a replacement pair through our office then it is the responsibility of your assigned lab to purchase you a new pair.
: this page has a friendly link that is easy to remember: http://blink.ucsd.edu/go/researchPPE