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PPE Support for Researchers

Find information about UC San Diego's laboratory PPE Distribution Program.

UC San Diego has a centrally funded PPE Distribution Program to provide labs with minimum personal protective equipment (PPE). Each eligible lab member will receive 2 lab coats and 2 pairs of safety glasses for the duration of their time at UCSD. 

Other types of PPE such as face shields, chemical splash goggles, fire resistant aprons, etc. are available for labs by special request.

PPE Fitting Room

  • Location: University Center 401, Room 107
    Myers Drive & Rupertus Lane (find it on UCSD's MapLink)
  • Hours: Monday – Friday, 10 a.m. to 3 p.m.
  • Contact: ehs-ppe@ucsd.edu, (858) 534-2698

See eligibility criteria and program details below.

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Eligibility for the PPE Distribution Program

Eligible lab members include:

  • Anyone assigned to UC San Diego research labs or technical area, as long as they will remain on campus for at least the next 6 months.
  • People who will be on campus less than 6 months may take part in the loaner lab coat program (see UCSD Loaner Program tab).

Important: You must be entered on your PI's Personnel List in UCSD's My Research Safety to participate in the PPE Distribution Program.

If you are not a UCSD student or staff member (i.e., visiting scholars, volunteers, etc.), you must have a Single Sign-On Affiliate Account for Business Systems. Contact your Department Security Administrator to request this.

For people not eligible for this program, PPE can be purchased on Marketplace or in the Campus Bookstore.

Note: Lab members may use other lab coats not provided by the PPE Distribution Program if all of the following requirements are met:

  • Properly fitted.
  • Good condition.
  • Adhere to the PPE standard identified in the Laboratory Hazard Assessment process.
  • Assigned to an individual on My Research Safety.

See Personal Protective Equipment - Requirements: Research Employees to learn how to use the Laboratory Hazard Assessment Tool (LHAT) on My Research Safety.

How to get fitted for lab coats and safety glasses

Read the "Eligibility for the PPE Distribution Program" section above to make sure you are eligible to participate in this program.

Follow the 2 steps below:

1. Download and complete the Embroidered Lab Coat Fitting form. Type or neatly print the information requested in the highlighted areas. Your form must be legible.

Embroidery requirements:
  • Embroidery must be your professional name, first name and last name.
  • If you have an M.D. and/or Ph.D., you may choose to include it at the end of your name, or put Dr. in front of your name.
  • You may list other certifications after your name as long as it does not exceed 25 characters.
  • Nicknames are not allowed.

2. Bring your completed form to UCtr 401 (find it on UCSD's MapLink), Room 107, Monday through Friday, 10 a.m. — 3 p.m., to select and be fitted for your PPE.

Each member of a lab is required to be fitted for a lab coat and safety glasses.

Additional PPE can be requested:

Labs can also receive face shields, chemical splash goggles, flame resistant and splash aprons by submitting a PPE Request form. This form must be completed by the PI or Area Safety Coordinator.

Types of PPE

UCSD is currently offering several Types of Personal Protective Equipment.

All faculty, students, staff, and visitors must wear proper personal protective equipment (PPE) when in the laboratories. In addition to use of exposure control equipment, such as fume hoods, and following safe work practices, the correct selection and use of PPE is an essential element of safe work in the laboratory.

Each PI is responsible for the proper selection and use of PPE in the laboratory. To determine the required PPE, complete the laboratory hazard assessment tool (LHAT), under My Research Safety,  to document the potential hazards present and the associated level of PPE required.

Lab coat laundry process

How the lab coat laundry process works

Any member of a UCSD research lab who uses or purchases a lab coat can use the free laundry program described below. However, to participate in this laundry program you must:

  • Be listed on your PI's Personnel List in UCSD's Chemical Hazard Use Application (CHUA)
  • Have each of your lab coats assigned to you in CHUA for laundering purposes

Participating labs receive pre-printed or pre-labeled envelopes. Use these envelopes to mail soiled lab coats to the laundry service via Campus Mail Services.

How to get your coat cleaned

Important: If a coat is potentially contaminated with hazardous material, DO NOT send it in for laundering. Contact the EH&S PPE team at ehs-ppe@ucsd.edu for instructions.

All lab coats must be decontaminated prior to laundry.

  1. Get a pre-labeled laundry envelope from your Lab Manager or Area Safety Coordinator.
  2. Fill in the required information on the envelope label:
    • Name
    • PI name
    • Building
    • Room
  3. Empty pockets, fold, and put your dry lab coat in the envelope. Seal it.
    • Send only 1 lab coat per envelope.
    • Do not put a wet coat in the envelope!
  4. Place the sealed envelope in any Campus Mail out-box or in a lab coat laundry mailbox (see locations below).

Your laundered lab coat will be delivered back to your lab within 2 weeks.

Need more envelopes?

Note: Lab coats must be laundered by a laundry service that adheres to Title 8, Section 5193 of the California Code of Regulations. Do not take them home!

Questions about delivery or laundering of your lab coat? Contact the EH&S PPE team at ehs-ppe@ucsd.edu.

Lab coat laundry mailbox locations

Coats sent for laundering must be in properly labelled envelopes (read the "Lab coat laundry process" section above for how to get your coat cleaned), and can be placed in any Campus Mail out-basket or out-box.

Additionally, mailboxes exclusively for the lab coat laundry program are available at these buildings:

  • Leichtag Medical Research Building - Inside in the small corridor off the main lobby
  • Medical Teaching Facility - Outside by the elevator and FedEx box
  • Pacific Hall - Outside by the south entrance and FedEx box
  • Powell Focht Bioengineering Hall - Outside by the southeast entrance off of Warren Mall
  • Ritter Hall - By the loading dock
  • Skaggs Pharmaceutical Science Building - Inside on the first floor back corridor near the loading dock

Items from these boxes are picked up once a week on Wednesdays.

Undelivered or Missing Lab Coats

Embroidered white lab coats will take approximately 6-8 weeks to be delivered. Embroidered Flame Resistant lab coats will take approximately 4 weeks to be delivered.

Undelivered Coats: If you have not received your new lab coats within the time frames given please contact the PPE Office at ehs-ppe@ucsd.edu.

Missing Coats: If you submitted your coat into our campus laundry system and it has been over 2 weeks since your submission, please contact the PPE Office at ehs-ppe@ucsd.edu.

UCSD Loaner program

The Loaner program provides a lab coat to any individual who does not have a personally fitted coat. This includes individuals who are waiting for their embroidered coats to be delivered or will be on campus for 6 months or less.

What to do when an individual leaves the lab...

If an individual will no longer be participating in the lab they have the option to keep their personalized coats or donate the coats to the PPE office, where the coats will be redistributed through the Loaner program.

Due to Cal/OSHA Title 8 regulations, Section 3380, no coat should be used in the lab as a "general use" lab coat. Each member of a lab must be personally fitted for a lab coat and safety glasses. 

Lab coat alterations

Contact the EH&S PPE team at ehs-ppe@ucsd.edu to arrange tailoring service if you need to have your lab coats altered.

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Note: this page has a friendly link that is easy to remember: http://blink.ucsd.edu/go/researchPPE