Selling Admission or Event Tickets

Use the following controls when handling tickets:

• Storage

  • Store tickets in a secure location with limited access.
  • Remove small blocks of tickets at a time from storage.

• Ticket information

  • Make sure tickets are printed with:
  • • Value
    • Event description
    • Campus department
    • Consecutive numbering
    • Date(s) of performance or activity

• Accounting

  • Assign each block of tickets to a specific cashier.
  • Record the cashier and date for each ticket sold.
  • Consider each ticket both the product being sold and the receipt.
  • Keep voided tickets for reconciliation and audit purposes.
  • Balance ticket sales to the revenue they produce on a daily basis.
  • Each month, someone outside of ticket sales should complete a full accounting of tickets sold against cash received and amount posted to the general ledger.
  • Keep a record of each reconciliation for audit purposes.

If you need help evaluating your tickets procedures, contact Internal Controls & Accounting.

For more information, see:

• UC Business and Finance Bulletin BUS-49 (PDF)
• Cashiering Services: Critical Cash Control Procedures