Faculty and Staff

Exemplary Staff Employee of the Year Award Program

Last updated August 18, 2009 5:58:14 PM PDT
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Learn about the Exemplary Staff Employee of the Year Award Program and how to nominate someone.

The Exemplary Staff Employee of the Year Award Program recognizes Professional and Support Staff career employees who make exceptional contributions to the UCSD and San Diego communities. All members of the campus community are encouraged to nominate staff colleagues who deserve this special acknowledgment.

Note: The nomination period is now closed.

Link to a specific section for details:

Program guidelines

Qualifications:

  • Nominees must be career, Professional and Support Staff (PSS), and may be represented or non-represented staff. Senior Management Group (SMG), Managers and Senior Professionals (MSP), and academics are not eligible to be nominated for this program. However, they are encouraged to nominate and/or endorse PSS employees.
  • Nominees must have completed a probationary period, if required.
  • Above Expectation or Exceptional performance appraisal ratings, as well as Above Expectation or Exceptional performance of all assigned job duties, is necessary to be considered for an award.
  • Nominees must demonstrate exemplary performance of activities that are above and beyond the scope of assigned responsibilities. As an example, if the employee's job duties do not routinely include community service, but the employee represented UCSD in community service in an exemplary manner, this would qualify as appropriate for nomination.
  • Nominations must include a supporting narrative. Nominations without the narrative will not be considered.

Standards:

  • Supporting university practices, procedures and policies
    • Bringing about significant positive change in support of the university’s mission
    • Eliminating obstacles to achieving the university’s mission
  • Innovation and proactive leadership
    • Utilizing highly effective practices to inspire and lead others to contribute constructively to the university’s mission
    • Proactively identifying and resolving challenges that interfere with department/division/unit activities to further the university’s mission
  • Extraordinary service to community
    • Supporting the campus and/or the San Diego community in ways that exceed expectations and result in unexpected positive outcomes that support the university’s mission
  • Substantial cost-effectiveness
    • Identify improvements to policies, practices and/or program designs that result in substantial cost savings or financial gain to the university while supporting the university’s mission
  • Building relationships/partnerships
    • Developing and utilizing strong, constructive, and productive relationships that enable the goals to be met in support of the university’s mission
    • Improving department/division/unit morale through actions not related to job expectations

Submission requirements:

  • Each nomination must have a principal nominator and 2 endorsements.
  • An individual may serve as a principal nominator for only 1 nomination; however, a principal nominator may endorse other nominations.
  • All multiple nominations submitted by a single principal nominator will be invalidated.
  • Nominating materials will not be returned.
  • Nominate only 1 employee on each nomination form.
  • Narrative statements should not exceed one page, page margins should be at least one inch, and font size should be at least 10 pt. Supplemental materials will not be considered.

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Ceremony and award information

A review panel of representatives chosen by their respective vice chancellors and the chief executive officer of hospitals evaluates all eligible nominations and recommends 10 award recipients to Chancellor Marye Anne Fox. The award recipients are recognized as follows:

  • Cash awards (subject to budgetary approval)
  • Ceremony: Chancellor Fox will present the awards at the annual Exemplary Staff Employee of the Year Award ceremony at 3 p.m. on Wednesday, May 20, 2009, at the Faculty Club.
  • Plaque: Human Resources displays a perpetual plaque with the names of the award recipients in its reception area.

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How to submit a nomination

  1. Review the guidelines and read these FAQs (PDF).
  2. Download and complete the nomination form (Word file or PDF).
  3. Submit nomination form by 4:30 p.m. on Friday, March 13, 2009, by one of the following methods:
    • E-mail (preferred):
      • The principal nominator e-mails the completed form to nominate@ucsd.edu.
      • The principal nominator must copy (cc:) each endorser on the e-mail submission. This serves as electronic confirmations in lieu of the written signatures.
    • Internal mail to:
      • UCSD EOY Program
        Torrey Pines Center South, Suite 265-A
        Mail Code 0922
This year, you can attend a nomination writing workshop:
  • Hillcrest Medical Center, Multi-Purpose Facility L-064
    Friday, Feb. 27
    11:00 a.m. – 12:00 p.m.
  • Thornton Hospital, Coral Conference Room
    Thursday, Mar. 5
    11:30 a.m. – 12:30 p.m.
  • SIO Director’s Office, Conference Room 114
    Thursday, Feb. 26
    11:30 a.m. – 12:30 p.m.
  • Price Center, Red Shoe Room
    Wednesday, Feb. 25
    11:30 a.m. – 12:30 p.m.

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How to encourage nominations

Here are a few ideas to get you started:

  • Post a sign (PDF) in high-traffic locations.
  • Publish information in an internal newsletter or e-mail.
  • Discuss the awards and nomination process at staff meetings.
  • Schedule Work/Life staff to give a short presentation. E-mail worklife@ucsd.edu or call (858) 534-9659.

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For more information, contact Work/Life, (858) 534-9659.

Notice: The information on this page summarizes provisions of university policies and/or collective bargaining agreements. Refer to the Personnel Policies for Staff Members (PPSM) or applicable collective bargaining agreement for full text of referenced information.

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