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Outgoing Subawards

Learn about outgoing subaward guidelines and how to get started with a new subaward request.

The OCGA Business Contracts Team

The OCGA Business Contracts Team processes new subaward agreements.

Subaward purchase orders are issued via UC San Diego's eProcurement system, Marketplace (login required). 

If you're not sure if it is a subaward, we can help! Email us at subawards@ucsd.edu with a statement of work to get a subaward determination before submitting a Marketplace iRequest.

Submit a request

Go to Marketplace and use iRequest: Subaward with IDC. You can use the iRequests shortcut on the Marketplace homepage. 

Marketplace SUB Profile

Before filling out an iRequest, make sure your subrecipient has a Subrecipient Supplier Profile in Marketplace using the Supplier Search Tool

Subrecipient Supplier Profile should have two indicators:

  1. (Subrecipient ) 
  2. a blue 'SUB' flag Sub MP flag

Note: You need a Subrecipient Supplier Profile to submit a Subaward iRequest.

Required documentation

Be sure to include the following:
  • Statement of Work: What is the subrecipient doing? Please ensure this is detailed enough for us to determine the subrecipient's involvement in the project.
  • Itemized Budget: How much are we issuing? The subrecipient should provide a detailed budget that matches the requested amount in your iRequest.
  • Notice of Award (NOA): Do you have a Prime Award? In order to send out a subaward, we need a copy of the current award.
  • Subrecipient Commitment Form: Was this collected at time of proposal? If so, please include it in your submission. If not, we can collect this information from the subrecipient.

Subaward Modifications/ Amendments

Use the iRequest: Subaward Modification Request Form (SMRF). You can use the iRequests shortcut on the Marketplace homepage. 

For more information on how to modify or amend an existing subaward, visit the Subaward Modification page.

Note: this page has a friendly link that is easy to remember: http://blink.ucsd.edu/go/subawards