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Outgoing Subawards

Learn about outgoing subaward guidelines and how to get started with a new subaward request.

The Subaward Team

The OCGA Subaward Team processes new subaward agreements. Subaward purchase orders are issued via UCSD's eProcurement system, Marketplace.

Determination

Unsure if you need a subaward?

Email subawards@ucsd.edu or call 858-534-9990.

Submit a Request

Ready to submit a request?

Use the Subaward iRequest in Marketplace.

Requirements

Are you new to the outgoing subaward process?

Here are some pointers to get you started.

SUB Profile

Before filling out an iRequest, make sure your subrecipient has a Subrecipient Supplier Profile in Marketplace.  If you aren't sure, you can look up the subrecipient using the Supplier Search Tool

Subrecipient Supplier Profile should have two indicators:

  1. (Subrecipient ) 
  2. a blue 'SUB' flag

If your subrecipient does not have a Sub MP flag flag, you will need to submit a New Supplier Request. Once you submit the New Supplier Request Form, it will be sent to the subrecipient to complete. 

NOTE: You will not be able to submit a Subaward iRequest without a Subrecipient Supplier Profile.

Documentation

Please submit the following completed documents:
  • Statement of Work: What is the subrecipient doing? Please ensure this is detailed enough for us to determine the subrecipient's involvement in the project.
  • Itemized Budget: How much are we issuing? The subrecipient should provide a detailed budget that matches the requested amount in your iRequest.
  • Notice of Award (NOA): Do you have a Prime Award? In order to send out a subaward, we need a copy of the current award.
  • Subrecipient Commitment Form: Was this collected at time of proposal? If so, please include it in your submission. If not, we can collect this information from the subrecipient.

 

Subaward Modifications/Amendments

To modify or amend an existing subaward, visit our Subaward Modification page.
Note: this page has a friendly link that is easy to remember: http://blink.ucsd.edu/go/subawards