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How to Manage Your Department's Petty Cash or Change Fund

Follow the steps on this page to request an increase, reduce the amount, close, or change the custodian of your petty cash or change fund.

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1. Request an increase to the amount of your fund.

  • The department's Business Financial Officer or MSO submits a case through ASK (login required, select "Cash Banking Services" under Category and "Petty Cash or Change Fund Setup" under Sub-Category). Include in the case description:
  • Department name
  • Custodian of fund
  • Additional amount requested
  • Reason for the increase
  • General Accounting notifies you of the outcome of your request.
  • If approved, Disbursements issues and mails a check to the fund's custodian.

2. Reduce the amount or close your fund.

  • The fund's custodian or the department's Business Financial Officer or MSO submits a case through ASK (login required, select "Cash Banking Services" under Category and "Petty Cash or Change Fund Setup" under Sub-Category). Include in the case description:
    • Department name
    • Custodian of fund
    • Amount to reduce or close
  • General Accounting will e-mail you a completed deposit advice form.
  • Submit this form, with the funds, to your usual cashiering station.

3. Change the custodian of your fund.

  • Download the Change Custodian form (Word file).
    Complete this form to:
    • Permanently change custodianship
    • Temporarily relieve the custodian due to illness, vacation, or other reasons
    • Reinstate a temporarily relieved custodian
  • Mail the completed form via campus mail to General Accounting, Mail Code 0953 or submit a case through ASK (login required select "Cash Banking Services" under Category and "Petty Cash or Change Fund Setup" under Sub-Category) with the attachment.

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Departments

General Accounting