Skip to main content

System Status: 

Renting a Commercial Vehicle for UC San Diego Business Travel

Learn how to rent a commercial vehicle for UC San Diego business travel.

In the right place? See step-by-step instructions on How to Rent a UC San Diego Vehicle.

Enterprise offers university employees discounted rates on commercial vehicle rentals for UC San Diego travel.

1. Review rental guidelines.

The Enterprise Truck Rental Program is available to all UC affiliates, and includes the following vehicle types:

  • Light and medium duty trucks
  • Cargo vans, box trucks and flatbeds
  • Heavy duty pickup trucks with towing

View the University of California rate sheet.

Discounts and insurance are included. Note that the truck rental program is for organizational use only, no student or personal use is allowable.

If a traveler is unfamiliar with the location of travel, an expense for hand-held or uninstalled GPS may be eligible for reimbursement. This must be documented in the Notes field on the Ground Tab in Concur.

To contain expenses, return the rental vehicle with specified amount of gas in the tank so that refueling by the agency is not required. If necessary, an expense for refueling may be eligible for reimbursement when using a rental agency with a UC agreement. Not to exceed $1.50 per gallon plus the location’s average retail gas price per gallon at the time of rental.

Note: Rental vehicle information is kept up to date in the Connexxus portal.  Please refer to Concur's Company Notes, Connexxus Resources, for more information on insurance, rates, and agency-specific details.  

2. Make pre-travel arrangements.

3. Find out about rental vehicle coverage.

Enterprise commercial truck rentals booked as a UC rental will include Collision Damage Waiver (CDW) insurance and $1-million Combined Single Limit (CSL) liability insurance.

For more information, review the insurance coverage details.

4. Find a vehicle pick-up location.

5. Follow these steps to arrange rental with Enterprise.

Provide your Travel & Entertainment Card or personal credit card as payment. Note: Payment must be made via credit card; checks and purchase orders will not be accepted.

  1. Call Enterprise Truck Rental: (888) 736-8287.
  2. Confirm that you are renting a vehicle for UCSD business travel and that you want the university rate.
  3. Provide the appropriate corporate account number:
    • UC San Diego: XZ32F01
    • UCSD Med Center: XZ32F02
  4. Confirm that the Collision Damage Waiver (CDW), also known as a Loss Damage Waiver (LDW), and liability insurance are included as provided by the UC Agreement. Decline any CDW or liability insurance coverage offered by the agency.

6. Pick up the rental vehicle, and retain your receipt.

Retain your receipt. You must submit an original, itemized receipt for car rental reimbursement.

7. Reconcile the trip.

Use Concur to add the expenses to an Expense Report once the trip concludes.
Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.
Notice: UC San Diego travel policy, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts and processing applications. The source for UC San Diego travel policy is UC Travel Policy and Regulations (PDF).