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Timely Submission of Proposals

Read about proposal submissions deadlines for all proposal submitted to OCGA.

Proposal submission deadlines will be enforced for all proposals submitted to OCGA. Please refer to the full content of the notice (PDF) recently sent to the campus Academic and Staff communities.

We recommend that Departments/ ORUs talk with their Principal Investigators to alert them to this new program, and to help them transition timeline and planning processes to take these and specific departmental deadlines into account.

Helpful Checklists and Guidance:

OCGA Proposal Submission Deadlines:

Proposal packages and documents should be sent to proposals-ocga.ucsd.edu (cc: OCGA Contract Officer) following these guidelines:

Proposal Components Grant and subaward grant activity Contract and subaward contract activity

Final proposal package, including draft of the sciences portion

8 a.m., four (4) working days prior to the sponsor’s published deadline

8 a.m., five (5) working days prior to the sponsor’s published deadline

Final text for the sciences portion

Noon the day before the sponsor's published deadline

Noon the day before the sponsor's published deadline

Proposals received by OCGA after these stated submission deadlines:

Emergency circumstances will occur. When they do, please inform your Department Business Officer or fund manager as early as possible so they can provide assistance and support along with notifying OCGA. Notifying OCGA to such emergencies allows us to anticipate and assist with the pending proposal.

Proposals received before (or by) the OCGA submittal deadlines will be processed first.

Proposals received after the OCGA submittal deadlines are not guaranteed to be successfully submitted due to

  • Errors that result in a rejection and require a resubmission to the Sponsors’ automated web services system
  • Network volume, slowing down transmission of proposal to Sponsors’ automated web services system and thus missing the sponsor due date/time. 

Periodic reports will be sent to the Chair, Director, Dean, Assistant Dean and Business Officers reflecting proposal submission data to assist with Departmental compliance.