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Appointment to a Department-Based Endowed Chair (General Campus)

Learn how a candidate is appointed to a department-based chair on the general campus.

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1. Department chair

  • Engages in a consultative process to identify the candidate(s) for the endowed chair
  • Selects a committee that:
    • Consists of three members from the department and two members from outside the department
    • Includes only members who are independent of the candidates (i.e., no collaborators or co-authors)
  • Provides the committee with the candidates' curriculum vitae (CVs) and the approved presidential item

2. Committee

  • Reviews the candidates' scholarly records to ensure they are:
    • Highly distinguished and meritorious
    • Harmonious with the stated terms, goals, and purpose of the endowed chair
  • Prepares a report recommending a nominee for the endowed chair
  • Sends the report to the department chair

3. Department chair

  • Reviews the committee's report
  • Decides whether to endorse the nomination
  • Writes a letter indicating the decision
  • Sends the letter and the nomination packet to the divisional dean

4. Divisional dean

  • Reviews the memo and nomination packet
  • Decides whether to endorse the nomination
  • Writes a letter indicating the decision
  • Sends the letter and the nomination packet to the Academic Personnel Office

The nomination packet that is forwarded to the APS should contain:

  • Candidate's CV
  • Academic appointment file (if an outside candidate)
  • Committee report
  • Dean's recommendation letter
  • Department chair's recommendation letter

5. Academic Personnel Services (APS)

  • Prepares the nomination packet for submission to the Senate Committee on Academic Personnel (CAP)
  • Includes the nominee's most recent academic advancement file in the packet if the candidate is a UC faculty member
  • Ensures that the following items are included with the packet:
    • Approved presidential item
    • Approval from Committee on Educational Policy (CEP) or Graduate Council
  • Forwards the file to CAP

A complete nomination packet includes:

  • CEP or Graduate Council approval
  • Approved presidential item
  • Candidate's CV
  • Candidate's most recent academic review file (if a UC faculty member)
  • Candidate's academic appointment file (if an outside candidate)
  • Committee report
  • Dean's recommendation letter
  • Department chair's recommendation letter

6. Senate Committee on Academic Personnel (CAP)

  • Reviews the nomination packet and academic file
  • Decides whether to act as its own ad hoc or select an ad hoc committee from a campus-wide membership
  • Renders a recommendation to the senior vice chancellor – Academic Affairs

Note: If an outside candidate is recommended, CAP renders two recommendations, one for the endowed chair and another for the appointment.

7. Executive Vice Chancellor – Academic Affairs (EVCAA)

  • Makes the final decision on the academic appointment
  • If favorable, sends an offer letter to the candidate via the APS with copies to all reviewers
  • If not favorable, sends a letter to the department chair with copies to all reviewers

If an outside candidate is selected, the candidate must first accept the offer of academic appointment. The chair appointment process can begin only after the candidate accepts the faculty appointment.

8. APS

  • Sends the chancellor's letter appointing the candidate to the chair
  • Sends copies of the chancellor's letter to:
    • EVCAA
    • CAP
    • Dean
    • Department chair
    • Director of development for Academic Affairs
    • Donor Stewardship Office
  • If the nomination to the chair is not approved, the EVCAA sends a letter to the department chair with copies to all reviewers.

9. Dean

  • Within two weeks of the chancellor's letter, sends a second letter to the candidate setting forth the details of the endowed chair with copies to:
    • APS
    • Department chair
    • Department MSO
    • Donor Stewardship
    • EVCAA

10. APS

  • Sends an e-mail communicating the candidate's response to:
    • EVCAA
    • CAP
    • Dean
    • Donor Stewardship Office

11. EVCAA

  • Sends a congratulatory letter to the candidate with copies to:
    • Department chair
    • Department MSO
    • Dean
    • Assistant dean

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