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Audio-Visual Event Services

Audio-Visual Event Services provides an array of fee-based audiovisual support and event production services for campus departments and organizations with recharge accounts. You can see examples of our work below in the Production and Photography categories.

Our services include video production and editing, photography, sound reinforcement for special events and AV equipment rental to UC San Diego departments.

Services incur delivery, retrieval, and/or operating charges. Clients must have University index numbers. We do not accept cash, checks or credit cards.

Contact Audio-Visual Event Services

To order services, first request an estimate 2 weeks in advance of an event.

Email general questions to aves@ucsd.edu or call (858) 534-8265.

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Contact us/ Request an Estimate

To request an estimate:

  1. Fill out and submit the online request form at least 2 week in advance of the event.
  2. You will receive a Audio-Visual Event Services Order Estimate via e-mail indicating the total cost estimate of your requested services.
  3. Review the accuracy of the order details and submit any changes.
  4. To complete your order, reply to the estimate e-mail that you would like to Accept the order estimate or Decline your request prior to 1 week before your event.
  5. You will receive an e-mail confirming your order is processed and that a technician has been scheduled for your event.

Note: We operate on a first-come first-served basis. In order to reserve your equipment for the time you need it, please reply to the estimate e-mailed to you as soon as possible and no later than 1 week prior to your event date in order to confirm your service request.

Contact aves@ucsd.edu or call (858) 534-8265 with questions. Our office is located in AP&M room 1151.

Video Production

Audio-Visual Event Services offers a range of professional video production options for our UC San Diego customers.

  • Videos can be compressed for websites like YouTube
  • Videos can be recordings of lectures, trainings, interviews, etc.
  • We record in high-definition and email customers a link to download a compressed MP4 file
  • Turnaround time for MP4 files averages a week after the event date
  • Third party captioning can be provided for $1 per minute. UCSD ADA requirements.

Video documentation: 

This service includes 1 video camera and one lavalier (clip-on) mic ideal for recording a lecture or event for documentation purposes.  Minimal video editing is included to produce a link which you can post on websites like YouTube or a webpage.

2 Camera recording:

This service provides 2 camera angles; one fixed on a Powerpoint slide projection screen in the venue and another camera to follow the presenter(s) as they speak.  The technician will switch between both cameras to follow the action for a polished look. This is ideal for more than one speaker or for capturing interaction with the audience.  Recommended for documenting one-time events. Additional microphones may be required depending on event needs.

Studio recording:

We have a full recording studio which provides lighting and soundproofing to record high quality intimate interviews, presentations and video segments.  We can also film and edit in “B-Roll” or external footage of anything on campus to add into a polished promotional video for funding proposals, marketing videos or special projects.

Example of a video that we filmed and produced:

Prices can vary depending on client needs.

Live Web Streaming

Web Streaming is the process of capturing, encoding, and streaming video and audio content live so that it can be viewed on the internet in real time. Web Streams are viewed through a web page created for the event. We can broadcast your event or meeting live. Future services include high quality Zoom Videoconferencing. A live hard wired interconnection is required.


We offer professional quality photos including:

  • Headshots of staff or students (for use on sites like Linkedin or a department photo directory)
  • Group photography of department faculty or staff
  • Event photography
  • Website image and marketing photography
  • Research documentation photography
  • Architectural photography

We provide:

  • Consultation with our photographers
  • Professional-grade cameras and lighting equipment
  • Full-service studio
  • Photo retouching

Sample images on Smugmug

You can bundle event photography with other Audio-Visual Event Services.

Sound Reinforcement

We provide sound systems for large events of up to 1000 attendees and small events for 30 attendees or less. Event services can be tailored to each individual event.

Wireless microphones are available for rent which can either be set up before and then removed after your event, or we can have our expert technicians operate the audio equipment for you. If requesting multiple lavalier mics (clip-on mics) we strongly recommend a technician stay on-site through the event to prevent feedback. Power outlets may be required depending on the package requested. A generator is available for rent for locations where power is not accessible.

In order to reserve your equipment and the technician's time we recommend that you submit your estimate request at least two weeks in advance and approve the job order promptly.

Digital Signage

Let digital signage showcase your department's achievements, services, important information, and upcoming events. Displays can be mounted in busy areas like waiting rooms, lobbies, or hallways where they will be seen by many people. Outdoor installation is available. Content creation and management services for digital signage are available.

Learn more about digital signage.

Digital signage requires an annual subscription that includes the media player software, licensing, and maintenance. Equipment installation costs vary with customer requirements, signage locations, and are in addition to the annual subscription.

Software & Licensing 1st Year $1562.00
Software & Licensing Renewal Yearly $482.00
Hardware & Installation Minimum Cost $2900.00 +

Other Services

Audio-Visual Event Services has a wide range of Audio Visual equipment for rent. Some items require a Audio-Visual Event Services technician to provide the Set-Up and Removal of equipment at $83.00 per hour. Delivery and will call options also available.

  • Equipment rental
  • Projectors & Screens
  • Laptops (PC, Windows 7)
  • Assistive Listening

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