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Campus Asset Management System (CAMS) Overview

CAMS is the system of record for the prudent management and control of inventorial equipment, government property, and other inventorial items in the care and custody of UC San Diego.

Equipment with Tag

Inventorial Equipment has a total acquisition cost of $5,000 or more, and must be tracked in CAMS (Campus Asset Management System) and tagged with a UCID sticker. Inventorial equipment funded by a government entity requires contract considerations for inventory control. For a complete listing of definitions for all items the University is required to track, please see the BFB-BUS-29: Management and Control of University Equipment and the property terms of each applicable award.

Access

If you have been designated as an equipment custodian (i.e. PI, Lab Manager, Department Leaders, etc.) or departmental equipment administrator (delegated duties), please contact your Department Security Administrator (DSA) to request access to CAMS.

About CAMS

Property custodians and administrators should use CAMS to manage departmental inventorial equipment data. Use CAMS to:

  • Update data elements per asset record (i.e. input serial number, new room location, PI/Custodian, etc.
  • Submit a Surplus Transfer Request (STR) to Surplus Sales and/or disposal of equipment by UCID and for non-inventorial property.
  • Run equipment reports by UCID number, asset description, serial number, by building, etc. 
  • Attach documents or pictures to the asset record, or review historical information per asset.
  • Physical Inventory
  • Track non-inventorial equipment.
  • Loan and borrow equipment.

Features

An asset tracking system is a requirement by UCOP and Uniform Guidance. CAMS offers campus users an interface to better control assets throughout its life cycle and meets federal requirements.

  • Reduced paper processing (EIMR forms no longer needed for Surplus Sales, interdepartmental transfers, and disposals)
  • Electronic approval
  • Reduced paper processing
  • On-demand reports 
  • Excel reports
  • Control of your equipment
  • Manage non-inventorial equipment and supplies with the CAMS elective module
  • Sustains compliance with our sponsors

Training

**We are updating these tutorials, please contact us for immediate training**

For more information on inventorial equipment, see Equipment Management Basics.

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal