Travel Instructions Index

Find step-by-step instructions for travel and entertainment processes.

Advance/ prepayment

• Prepayment
• Cash advances for employees
• Obtaining a cash advance for non-employees

Agency

• See Travel agency

Airfare

• Booking airfare using Connexxus
• Buying airfare for UC San Diego Business Travel

Approval

• Meetings and entertainment:
  • Canceling approval authority
  • Establishing approval authority
• Move/ transfer expenses

Cancellation

• UC San Diego Travel Card
• Meetings and entertainment: Canceling an approval authority

Cash advance

• Obtaining a cash advance for:
  • Employees
  • Non-employees

Claim expenses

• Meetings and entertainment expenses
• Mileage expenses
• Using MyTravel to claim:
  • Travel expenses
  • Move/ transfer expenses

Connexxus

• Connexxus Travel Program
• About Connexxus Providers
• Setting up a Connexxus Traveler
• Discounted Rates Through Connexxus

Foreign travel

• See per diem

Group travel

• Paying for group travel

Hotel

• See Meals and lodging

Lodging

• See Meals and lodging

Meals and lodging

• Booking a hotel using Connexxus
• Per diem for:
  • Foreign travel
  • Alaska, Hawaii, or U.S. possessions travel
  • Long-term travel (30 days or more) in the continental U.S.
• Paying for hotel deposit
• Claiming expenses for other travel situations (See also per diem)

Meetings and entertainment

• Approving Entertainment
• Meetings
• Programmatic activities
• Special entertainment
• Standard entertainment
• Requesting a payment or reimbursement online

Mileage

• Requesting mileage reimbursement for a:
  • Private automobile (standard or specially equipped)
  • Private airplane

Moves/ transfers

• Arranging payment
• Arranging a purchase order (move includes household goods or lab equipment)
• Obtaining approval
• Requesting reimbursement

Per diem

• Per Diem for Travel

Preauthorization

• Preauthorizing travel (obtain a travel trip number)

Prepayment

• Conference registrations
• Hotel deposits

Registration

• Local conference
• Out-of-town conference

Reimbursement

• Meetings and entertainment expenses
• Mileage expenses: Online reimbursement using MyTravel
• MyTravel: Online reimbursement for travel expenses

Rental car

• Renting a car using Connexxus
• Filing a claim for damage to a rental car
• Renting a car

Service fees

• See Travel agency

Travel Request

• How to Create a Travel Request

UC San Diego Travel Card

• Applying for a card
• Filing a claim for rental car damage
• Obtaining a cash advance (employee)
• Using the card online
• Canceling a UC San Diego Travel Card