Travel Instructions Index

Find step-by-step instructions for travel and entertainment processes.

Advances

• Cash advances

Airfare

• Booking airfare using Concur Travel

Approval

• Approvals Overview

Cancellation

• UC San Diego Travel & Entertainment Card

Claim expenses

• Meetings and entertainment expenses
• Mileage expenses
• Using Concur to claim:
  • Travel expenses
  • Move/ transfer expenses

Concur Travel

• Concur Travel Program

Foreign travel

• See per diem

Hotel

• See Meals and lodging

Lodging

• See Meals and lodging

Meals and lodging

• Booking a hotel using Concur Travel
• Per diem for:
  • Foreign travel
  • Alaska, Hawaii, or U.S. possessions travel
  • Long-term travel (30 days or more) in the continental U.S.
• Paying for hotel deposit
• Claiming expenses for other travel situations (See also per diem)

Meetings and entertainment

• Approving Entertainment
• Meetings and Programmatic activites
• Standard & Special Entertainment
• Requesting a payment or reimbursement online

Mileage

• Requesting mileage reimbursement

Moves/ transfers

• Arranging payment
• Obtaining approval

Per diem

• Per Diem for Travel

Preauthorization

• Preauthorizing travel 

Prepayment

• Conference registrations and hotel deposits

Registration

• Local conference
• Out-of-town conference

Rental car

• Renting a car using Concur Travel
• Filing a claim for damage to a rental car
• Renting a car

Travel Request

• How to Create a Travel Request

UC San Diego Travel & Entertainment Card

• Applying for a card
• Obtaining a cash advance (employee)
• Using the card online
• Canceling a UC San Diego Travel Card