Forms for Travel and Entertainment
Find forms below for travel, entertainment, UC San Diego Travel & Entertainment Card, foreign guests, moves and transfers, and drafts and wires.
Please read the full Personal Notification Statement before completing the forms listed below. It explains why the information requested must be provided. Unfortunately, if the material you provide isn't correct or complete, the requested action may not be processed.
Use these links to find forms for a specific topic:
- Travel
- Meetings and entertainment
- UC San Diego Travel & Entertainment Card
- Foreign guests
- Moves and transfers
- Wires
- Department requirements
| Travel form or process | Action |
|---|---|
| Private Automobile Mileage (Online process) |
Complete a request for mileage reimbursement online using Concur. |
|
Travel expense reporting |
Report travel expenses online using Concur. |
|
Travel Notification and Request for Advance |
Complete these transactions online using Concur features:
|
| Meetings and Entertainment form or process | Action |
|
Request a payment or reimbursement |
Complete requests for payments and reimbursements online using Concur. |
| Approval Authority for University Entertainment (PDF) |
Establish authority for Approving Entertainment and provide a signature file for UC San Diego Travel. |
| UCSD Travel Card form | Action |
| UC San Diego Travel Card Application (PDF) | Apply for a UC San Diego Travel & Entertainment Card (for employees only). |
| Foreign guests form | Action |
| Certification of Academic Activity for Travel Expense Reimbursement or Honorarium Payment (PDF) |
Complete for foreign guests traveling on B-1, B-2, WB, or WT status when honorarium payment is being requested. Complete this form:
|
| Moves and transfers form | Action |
| Academic Appointees Move Loan Fund (Excel) |
Complete, attach to expense voucher, and submit to Academic Personnel. |
| Reimbursement Authorization (Academic Employees) (Excel) |
Complete and submit to designated vice chancellor. |
| Reimbursement Authorization (Staff Employees) (Excel) |
Complete and submit to designated vice chancellor. |
| Wires form | Action |
| Wire in US Dollars (PDF) |
See Requesting a Wire in US Dollars |
| Wire in Foreign Currency (PDF) |
See Requesting a Wire in Foreign Currency |
| Department requirements | Action |
| Customizable Essentials (Excel) |
Business offices can use this form to communicate their department's specific travel requirements beyond UC San Diego's travel policy. |