Financial Operations

ARCO's Mission

We partner actively with internal customers to provide innovative and sustainable Accounts Receivable solutions using best practices available for billing and collection. We are committed to provide accurate billing and collection to university customers and constituents while complying with university, state, and federal policies and regulations.

In July 2020, UCSD implemented the Oracle Accounts Receivable (AR) module for all non‐student accounts receivable transactions. The new process will enable departments to recognize revenue when the invoice is created. It will also allow for better recognition of outstanding revenue due the university.

Key points:

• Invoices are created when goods and services are delivered
• Revenue is recognized once the invoice is completed, and posted
• Invoices can be sent electronically, either by the department or scheduled to be sent via Oracle
• All payments will be received and processed by the Central Cashiers or the Bank of America lockbox
• ARCO will partner with departments to review and follow up on past due balances 
  

In FinancialLink, revenue was not recorded until the invoice was paid and the funds were deposited in the account. This prevented departments from being able to spend the revenue until the invoice was paid, typically 30+ days later.

In Oracle, as soon as the invoice transaction is completed and posted centrally, revenue is credited for the amount of the invoice following the distributions used on the invoice.

Unclaimed Payments Looking for a lost wire or missing payment? Learn how to identify and claim unapplied payments.
SPARCM Training Get training on invoicing for industry-initiated clinical trials. SPARCM is an AR and Cash Management tool that allows departments to create invoices.

Accounts Receivable Financial Operations

Mailing address
University of California, San Diego
Accounts Receivable and Cash Operations
9500 Gilman Dr. Mail Code 0967
La Jolla, CA 92093-0967

Contact us via Services & Support or leave a voicemail at (858) 246-4707

Team Information

Susselys Virgil, Associate Director
svirgil@ucsd.edu

Thom Qian, Financial Operations Manager
tyqian@ucsd.edu

Office Hours with ARCO Staff

Join us for informal Q & A sessions!  

Additional resources

• BFS homepage
• Budget & Finance Knowledge Base Articles
• Budget & Finance Resources and Support