Flexible Work Arrangements

Learn about policy and resources related to flexible work arrangements for campus staff employees at UC San Diego.

At UC San Diego, we strive to be intentional about fostering a workplace where employees can thrive professionally and personally. As we continue planning for our safe and gradual return to full campus operations, we are taking into thoughtful consideration the lessons we have learned over the past year about workplace flexibility, and we have developed a new policy and resources to help supervisors and employees find success in establishing and implementing flexible work arrangements.

What are flexible work arrangements?

Flexible work arrangements allow for alternative approaches to getting work done through non-traditional work schedules, locations, and modalities. This flexibility can help employees find greater balance between their professional and personal commitments, such as child care and other caregiving responsibilities, in a way that also promotes a more positive, productive and fulfilling work environment.

There are a number of flexible work options that may be available to UC San Diego campus staff employees including alternative work schedules, such as flextime or compressed workweeks, and worksite flexibility (i.e. remote and hybrid work).

Although not every position can take advantage of all types of flexible work arrangements, the guidelines outlined in our Return to Campus Position Review can help supervisors and employees collaborate to develop flexible work arrangements while continuing to meet business needs.

Tools and Resources

Guidelines and Documentation

• Flexible Work Arrangements Policy : The policy includes definitions, procedures and frequently asked questions. 
• Return to Campus Position Review: Guidelines and principles for reviewing positions within a department to determine suitability for flexible work arrangements
  • Position Review Decision Tree and Hybrid Work Considerations: This infographic provides a simple decision tree to use when considering a position's suitability for certain flexible work arrangements, along with a list of key questions to consider related to hybrid work.  
• Key Considerations for Employees:  There are a number of factors to consider when determining if a flexible work arrangement is right for you and what type of arrangement will work best for you and your position. This checklist will help you be prepared to discuss options with your supervisor.
• Key Considerations for Supervisors: This checklist provides an overview of a number of key considerations that supervisors may evaluate when developing flexible work arrangements for employees.
• Safety Checklist : This checklist is a tool for employees to review their home work area for safety. 

Flexible Work Agreements

NOTE: If a flexible work arrangement is based on a medical accommodation, please contact  Disability Counseling and Consulting (DCC).

Remote Work Technology Resources

• Technology Tools for Remote Work

UC Requirements for Hoteling and Shared Workstations

As UC San Diego staff establish flexible work arrangements that include remote and hybrid work schedules, departments may consider making changes to their office or worksite to allow for hoteling spaces and shared workstations.

• Review the UC requirements for hoteling and shared workstations »
• Campus funded employees can contact the Ergonomics team in Environment, Health & Safety at ehsergo@ucsd.edu or visit their website for further assistance.

Training and Professional Development

Building Inclusive Teams and Trust (log-in required)

Intended for all managers and supervisors

This class will focus on understanding and developing the relationships between trust, inclusion and engagement within teams. We will explore how to foster work environments in which employees can bring their whole selves, and the benefits this brings not only to staff but also to your team and to UC San Diego.

The session will include discussion about establishing and enhancing connection with both current and new staff in on-site, hybrid and remote environments, creating psychological safety to support agility and innovation, and how trust fuels high performing teams.

Instructors: Campus HR

Register via the UC Learning Center, using the linked class title above.

Team Building: Setting Norms, Goals, and Expectations (log-in required; formerly Managing Remote and Hybrid Teams

Intended for all managers and supervisors

This interactive learning session is designed to help UC San Diego managers and supervisors adapt their supervisory toolkit to all work environments: on-site, hybrid and remote.

Instructors: Anne Curtis, Kim Greene

Collaboration and Communication Tools for Teams (log-in required)

Primarily intended for all managers and supervisors, and open to all staff

This workshop will focus on identifying the many and varied communication and collaboration needs for your team, and how to match the tools and structures that work best for each.

Instructors: Anne Curtis, Kim Greene

Register via the UC Learning Center , using the linked class title above.