ARRA (Stimulus Funding) Reporting

Last updated May 21, 2010 4:20:24 PM PDT

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Find out how to comply with reporting requirements for ARRA funding.

Funds received from the American Recovery and Reinvestment Act (ARRA), also called stimulus funding, require special tracking and reporting. This page will be your resource for information about ARRA reporting.

Keep checking for new guidelines and tools as UC San Diego develops processes and procedures to clarify federal requirements.

Reporting deadlines

ARRA reporting began Oct. 1, 2009. Following that, UCSD must submit quarterly calendar reports and a final report (at the end date of the project or grant period) for all ARRA awards. See ARRA Reporting Deadlines for more information, or download a PI input form (Excel).

Reporting elements

2009 Quarter 4 method of calculating job creation and retention: Use this new guidance to report the number of jobs created and retained. Recipients will report job estimates on the basis of independent quarters. Full-time equivalents (FTEs) can be calculated in either of these 2 ways:

Determine the total number of hours worked by an employee in a Recovery Act job for the quarter. Divide total hours by the quarterly hours in a full-time schedule. If a full-time schedule is 40 hours a week, multiply 40 hours x 52 weeks = 2,080 total hours / year. Divide 2,080 total hours by 4 to equal 520 quarterly hours.
Example: If two full-time employees each worked 520 hours (1,040 hours) for the quarter and another half-time employee worked 260 hours, the total hours for the three employees would be 1,300 (520 + 520 + 260 = 1,300). Divide 1,300 by 520 to equal 2.50 FTEs created and retained.
If referring to the online Distribution of Payroll Expense (DOPE) reports for Main Campus and SOM, simply divide the total reported quarterly FTEs by 3.

Other reporting information

Reporting requirements: Reporting is required for all Recovery Act funds, although certain reporting responsibilities can be delegated to sub-recipients.

Report submissions: Departments will submit reports to UCSD's ARRA Reporting Center using a PI input form (Excel). The reporting center will submit to the federal government.

Be aware that:
- ARRA reporting is an additional requirement. It does not change or replace normal reporting procedures.
- There are no waivers; all ARRA funding must submit reports.
- Non-compliance could be treated as a violation of the award agreement.
- All information is available to the public through Recovery.gov.
- If you have received ARRA funding and the award was not processed through the Office of Contracts and Grants Administration, contact UCSD's ARRA Reporting Center.

Agency-specific requirements

Awards from federal agencies often contain standard terms and conditions. For ARRA-funded projects, each agency has additional conditions. See these links for more information:

Additional resources

PowerPoint presentation from Sept. 9 and 10 information sessions at UCSD
UCSD Office of Research Affairs
Blink pages:
- ARRA Reporting Deadlines
- ARRA Program Codes
Federal websites:
UCSD ARRA statistics:
- ARRA funding and proposal count by campus area, home unit, and sponsor (PDF)
- Funded ARRA proposals (Excel)

Background

President Obama signed ARRA into law on Feb. 17, 2009. The bill provides "investments needed to increase economic efficiency by spurring technological advances in science and health." As of May 20, 2010, UC San Diego scientists have received more than $142 million in ARRA funds, with numerous proposals for additional support still being evaluated.

You can send questions about ARRA reporting to arra@ucsd.edu.

Notice: The information on this page summarizes provision of university policies and/ or collective bargaining agreements. Refer to the Personal Policies for Staff Memebers (PPSM) or applicable collective bargaining agreement for full text and referenced information.