UC San Diego SearchMenu

Balance Sheet Reconciliations

Balance sheet reconciliations are used on accounts for the general ledger.

Specific Guidelines and Instructions

Balance sheet reconciliations are used on accounts for the general ledger. The General Accounting Balance sheet Coordinator sends an email quarterly to account preparers and reviewers. The email contains a spreadsheet listing the name of the preparer for each account, a link to the Confirmation of Review of Balance Sheet Account form, and the date for which the reconciliation is due.

Due Dates

Best practice is to reconcile these accounts monthly. For audit purposes, General Accounting requires balance sheet account reconciliations be submitted based on the schedule below. A reconciliation is also required following May’s ledger cut-off. The reason for this requirement is to ensure account reconciliations are prepared in a timely manner for fiscal year-end close and all or any reconciling items are researched prior to fiscal close.

Reconciliation for the FY18 Period Ending

Due

June 30, 2018 July 20, 2018

Reconciliation for the FY19 Period Ending

Due

September 31, 2018

 

September 31, 2018 October 19, 2018
December 31, 2018 January 18, 2019
March 31, 2019 April 19, 2019
May 31, 2019 June 21, 2019
June 30, 2019 TBD

Confirmation of Review of Balance Sheet Account Form

A copy of the completed reconciliation must be submitted with the signed Confirmation of Review of Balance Sheet Account form. Confirmation Review BS Accounts (Word file)

Resources