Administrative Analyst
UCSD Series Concepts -- UCI SIZE-NEUTRAL SUPPLEMENTAL GUIDELINES
Class Specifications - F.20
Principal Administrative Analyst II (MSP 0731) SIZE-NEUTRAL
Principal Administrative Analyst I (7241) SIZE-NEUTRAL
Principal Administrative Analyst – Supervisor (7259) SIZE-NEUTRAL
Senior Administrative Analyst (7242) SIZE-NEUTRAL
Senior Administrative Analyst - Supervisor (7257) SIZE-NEUTRAL
Administrative Analyst (7243)
Administrative Analyst – Supervising (7258)
Assistant Administrative Analyst (7244)
Assistant Administrative Analyst (7228)
March, 1973 -- SIZE-NEUTRAL MARCH 1994
SERIES CONCEPT
Administrative Analysts conduct or supervise responsible and complex
administrative analysis requiring a knowledge of University administrative
organization, policies, procedures, and practices; and perform other
related duties as required. Incumbents make analytical studies for campus
or University-wide administrative officers; study existing and proposed
administrative organizational structure, policies, and procedures; plan
details of administrative studies; determine and locate sources for
collecting information and data; review, analyze, and summarize reports of
administrative officers, committees, and agencies; prepare directives,
regulations, and other instructions for issuance to subordinate administrative
units; provide consultative service in administrative management to
departmental administrators; develop and recommend new administrative
organizational structure, policies, and procedures; and establish and maintain
contact with officials in the University, government, and industry for the
collection and exchange of information.
Assignments are usually given on a project basis and incumbents are expected
to fully analyze the problem, gather data and information, find and evaluate
alternative solutions, and make a final recommendation. Administrative
Assistants may perform some administrative analysis, but their work primarily
concerns the day-to-day administration of a unit including the responsibility
for making decisions.
CLASS CONCEPTS
Principal Administrative Analyst II and I
Incumbents are responsible for performing the highest level of administrative
analysis. Positions are allocated to these levels on the basis of internal
comparison, the nature and scope of responsibilities, and the specialized
requirements of the work. See Irvine Campus Supplemental Guidelines for
Principal Analysts I and II.
Principal Administrative Analyst – Supervisor
Performs range of duties outlined in the Class Concepts for Principal Administrative
Analyst and, in addition, meets the HEERA requirements for designation as a
supervisory employee.
Senior Administrative Analyst
Incumbents (a) provide staff assistance to campus officials in studying and
developing recommendations that lead to major changes in organization,
policies, procedures and practices, and may supervise other Administrative
Analysts, or (b) conduct responsible and complex analysis of administrative
organization, policies, procedures, practices, and cost-benefit studies on a
University-wide basis. Administrative analysis duties are performed under
minimal supervision and work is reviewed in terms of meeting specific goals
and objectives.
Typically at this level, incumbents develop and recommend new administrative
organizational structure, policies, and procedures that apply campus-wide,
University-wide, or to a large and complex school or college; review, analyze,
and summarize reports of high level administrative officers, committees, and
agencies; prepare directive, regulations, and other instructions for issuance
University-wide, campus-wide, or to major administrative units; conduct
difficult negotiations to implement specific recommendations that may include,
coordinating the implementation with several service departments such as
accounting, data processing, personnel or with a number of other different
departments; conduct cost-benefit studies; provide advice and assistance to
other Administrative Analysts an the more difficult problems; provide
consultative service to campus officials; and may supervise the work of other
Administrative Analysts.
Senior Administrative Analyst - Supervisor
Performs range of duties outlined in the Class Concepts for Senior Administrative
Analyst and, in addition, meets the HEERA requirements for designation as a
supervisory employee.
Administrative Analyst
Incumbents perform the responsible and complex administrative analysis with
only general supervision. The majority of administrative analysis duties on
a campus are performed at this level.
Typically at this level, incumbents analyze existing and proposed
administrative organizational structure, policies, and procedures; identify
details of administrative studies; determine and locate sources for collecting
information and data; review, analyze and summarize reports; prepare
directives, regulations, and other instructions for issuance to subordinate
administrative units; and provide consultative service in administrative
management to departmental administrators. Assignments are usually given on a
project basis and incumbents are expected to analyze fully the problem, gather
data and information, find and evaluate alternate solutions, and make a final
recommendation.
Administrative Analyst – Supervising
Performs range of duties outlined in the Class Concepts for Administrative Analyst
and, in addition, meets the HEERA requirements for designation as a supervisory
employee.
Assistant Administrative Analyst
Incumbents perform administrative analysis under the supervision of a higher
level Administrative Analyst. Assignments may be more limited than those at
the Administrative Analyst level, but the primary distinction is the degree
of independence with which the incumbent performs a wide variety of
administrative analysis functions.
Assistant Administrative Analyst - Supervisor
Performs range of duties outlined in the Class Concepts for Assistant Administrative Analyst
and, in addition, meets the HEERA requirements for designation as a supervisory
employee.
MINIMUM QUALIFICATIONS
Principal Administrative Analyst II
Graduation from college. with a major in business administration, economics,
operations research, statistics, political science, educational administration,
or an allied field, and seven years of experience in administrative analysis
or operations research; or an equivalent combination of education and
experience.
Principal Administrative Analyst I
Graduation from college with a major in business administration, economics,
statistics, political science, educational administration, or an allied field,
and six years of experience in administrative analysis or operations research;
or an equivalent combination of education and experience.
Senior Administrative Analyst
Graduation from college with a major in business administration, economics,
statistics, educational administration, political science, or an allied field,
and four years of experience in administrative analysis or operations
research; or an equivalent combination of education and experience.
Administrative Analyst
Graduation from college with a major in business administration, economics,
statistics, educational administration, political science, or an allied field,
and two years of experience in administrative analysis or operations research;
or an equivalent combination of education and experience.
Assistant Administrative Analyst
Graduation from college with a major in business administration, economics,
statistics, educational administration, political science, or an allied field;
or an equivalent combination of education and experience.
CAMPUS CLASSIFICATION GUIDELINES - PRINCIPAL ANALYST I/II
Prepared By UCI Human Resources Office
(Applies to Principal Administrative Analysts, Principal
Budget Analysts, Principal Personnel Analysts, and
Principal Accountants)
I. SERIES CONCEPT
Systemwide class concepts for Principal Analyst I and II are as follows:
"Incumbents are responsible for supervising or performing the highest
level of analysis. Positions are allocated to these levels by the
Chancellor or vice President on the basis of internal comparison,
the nature and scope of responsibilities, the role of the position
in the overall management function, and the specialized requirements."
Positions at these levels perform the highest level of analysis for
Vice Chancellors or other Management Program Officials. Projects
directly contribute to major campus objectives or resolution of major
campus problems usually at the Vice Chancellor level or above.
Analysis at these levels often deals with new issues, proposals, or
programs. Analysis at these levels considers many complex variables
and interrelationship and requires knowledge of a wide range of
concepts, principles, and practices of campus administration as well
as skill in applying this knowledge to the development of new programs,
methods, approaches, or procedures.
Principal Analysts are frequently responsible for new proposals, programs,
or studies that require the involvement and coordination of a number of
different campus offices or departments.
II. CLASS CONCEPTS
Principal Analyst I
Analysis is performed as described in the series concept above. At this
level the emphasis is on the analytical study itself (i.e., gathering
data analyzing the issues, formulating recommendations). Analysts make
formal or informal presentations to management and
discuss the study and recommendations.
Principal Analyst II
Analysis is performed as described in the series concept above. At this
level the emphasis is on the carrying out of the project or the solution
of the problems under study. Principal Analysts II gather data, analyze
issues and formulate recommendations as at the I level, but in addition
carry out or implement the recommendations along with or on behalf of
Management. The Principal Analyst II level is intended only for those
positions with significant, demonstrable management impact on UCI.
NOTE: Classification movement may occur as the Principal Analyst develops
management skills, political acumen and gains knowledge of campus
management issues.
SUPPLEMENTAL GUIDELINES TO ANALYST CLASSIFICATION SERIES
Prepared by UCI Human Resources Office
DIFFICULTY
CLERICAL LEVEL III - Actions vary in each individual case; variety of
sources.
CLERICAL LEVEL IV - Work has many separate phases; variety of
transactions; qualitative review.
ASSISTANT ANALYST - There is a wide variety of analysis performed
under supervision, or independent responsibility for analysis of
project with limited variety; assignments are under a project basis
and involve report writing; make recommendations with alternative;
there is a knowledge of theoretical concepts of the field; operates
under supervision, including self-regulatory processes; can't
deviate significantly from established standards.
ANALYST - There is a wide variety of analysis performed
independently. Higher level input is required where there are large
numbers or inter-dependent variables, usually campus-wide. In
addition to theoretical knowledge at Assistant level, applies
knowledge attained in work environment; works without close
supervision and/or within processes that are not "self-regulatory";
solutions require innovation and alternate recommendations within
existing programs that may significantly differ from established
norms.
SENIOR ANALYST - Specialization of analysis and number of different
variables dictates that there is less review of recommendations and
their end-product; innovation in analysis is required as at Analyst
level, but policy application and problems are unique, and the
solutions require "first-time" applications and practices. Number of
variables or variety normally requires supervising or working
through other Analysts.
PRINCIPAL ANALYST - Operates on the forefront of practice (has never
been done in campus before). Develops programs based on untested,
high level knowledge where few, if any, precedents have been set;
the likelihood of program success may be less since it is more
difficult to test hypotheses without implementing and evaluating
programs - there is more risks-taking and person is breaking new
ground; level of analysis tends to be more general than at Senior
level since the application must consider more variables, i.e., how
the institution's goals and objectives will be affected (teaching,
research, budget).
2. IMPACT: Results of Decisions or Recommendations (What Actually Happens)
CLERICAL LEVEL III - Procedural implementation or change
CLERICAL LEVEL IV - Applies interpretations that result in
procedural implementation or change
ASSISTANT ANALYST - Policy or procedural changes are only limited by
amount of supervision received by higher level or self-regulatory
processes.
ANALYST - Analysis and recommendations of problems, decisions, or
planning that requires alternate solutions or plans of action are
ultimately made by a higher level.
SENIOR ANALYST - Decisions directly affect policies and procedures
of such campus-wide programs as medical student, Academic Affairs,
and Business and Finance often requiring input from other Analysts
and/or departments.
PRINCIPAL ANALYST - Decisions and recommendations to supv. involve
new programs and/or their development that affect the directional
aspects of the department (goals and objectives) that in turn may
affect campus programs.
3. ONGOING: VS. NEW PROGRAMS
CLERICAL LEVEL III - None.
CLERICAL LEVEL IV - Performs qualitative review within ongoing
programs where a particular issue can deviate from established
policies and procedures.
ASSISTANT ANALYST - Under supervision, primarily deals with ongoing
programs or changes thereto.
ANALYST - Deals with ongoing programs and give essential and
important input to unique or first-time programs.
SENIOR ANALYST - Controls ongoing programs with responsibility for
the development of new programs, policies, and/or procedures for
possible implementation.
PRINCIPAL ANALYST - Performs analysis of issues, such as budget,
staffing, and other matters that relate to the implementation of
new programs.
4. PARTICIPATES IN THE IMPLEMENTATION OF CHANGE
CLERICAL LEVEL III - Procedural.
CLERICAL LEVEL IV - Adapts new procedures to former procedures with
the capability of going outside own procedural guidelines.
ASSISTANT ANALYST - Under supervision, provides analysis of limited
segments of changing programs.
ANALYST - Is a major effect of changes to operating departments within
the broad interpretations of University policy.
SENIOR ANALYST - Develops implementation processes typically requiring
coordination of multiple campus departments (plans the campaign).
PRINCIPAL ANALYST - Provides the conceptual framework for change with
responsibility for strategically reducing the resistance to change,
resolution of conflicts and generally providing expertise in the change
process.