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Rental Car Insurance Coverage: Reimbursement Exceptions

Find out about exceptions to UC San Diego's general rule of not reimbursing travelers for the cost of rental car insurance coverage.

Coverage is included in the UC rental car agreements. In general, reimbursement is not allowed for a Collision Damage Waiver (CDW), also known as a Loss Damage Waiver (LDW) or liability insurance.

If a UC agreement cannot be used, employees should use the UC San Diego Travel Card which automatically provides some coverage.

The situations below are exceptions in which you may be reimbursed for rental car coverage:

  • When the rental is outside the U.S. In addition, it is recommended that employees purchase supplemental insurance.
  • When the rental is in an area where none of the rental agencies have a UC agreement
  • When the rental agreement contains special provisions excluding coverage for the required vehicle type
    Note: Immigration Naturalization Service (INS) policy restricts payments to some foreign visitors, including payments for rental cars. See reimbursement requirements for foreign visitors.

If you're eligible for reimbursement as an exception:

  • Include the expenses for coverage in MyTravel.
  • Indicate the appropriate circumstance for claiming reimbursement in the Notes field of the Ground tab in MyTravel.
  • Provide the itemized rental car receipt to the approver before submitting to UC San Diego Travel.
Notice: UC San Diego travel policy, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts and processing applications. The source for UC San Diego travel policy is UC Travel Policy and Regulations (PDF).