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Eligibility for Payment of Staff Move/ Transfer Expenses

Subject to the availability of funds, some moving expenses may be paid according to the eligibility requirements below.

Note: You need approval by the appropriate authority for payment of move/ transfer expenses for new appointee or transferring employees.

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Managers and Senior Professionals (MSP) and Professional and Support Staff (PSS)

New staff: The new appointee must have been hired for a non-academic position that requires specialized training or experience of a technical, professional, or administrative nature. The new appointee must reside outside the commuting distance of the campus to which he or she has been appointed.

Transferring staff: Current UC employee who is required to transfer or accepts a position, including a position at the same or lower grade, at a campus outside a reasonable commuting distance.

Note: Expense reimbursement requests should be submitted within 60 days of when the expense was incurred.

Senior Management Group (SMG)

New staff: The appointee must be a new hire and meet all specific determinative criteria.

Transferring staff: A current employee who accepts a new appointment, is being assigned to a new location, and meets all of the specific determinative criteria.

Determinative criteria is met when the appointee is:

  • Qualified for and has accepted and intends to fulfill his or her new appointment for at least one year from the date the appointment commences.
  • Showing active status in the payroll system prior to reimbursement of moving expenses.
  • Relocating her/her primary residence in order to accept the new appointment.

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Notice: Published UCSD policy is decisive as it has been adapted to UCSD's organization, delegation of authority, terminology, chart of accounts. The source for this policy is UC Policy and Regulations for MSP and PSS personnel (PDF) and Senior Management Group Moving Reimbursement (PDF).