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Meetings and Entertainment: Account Codes

Find account codes for official UC San Diego meetings and entertainment.

When requesting reimbursement for meetings and entertainment, guidelines for account codes apply. Refer to the table below for specific account code information and use the account code that most closely represents your event.

Code Description These codes may be used for the following types of events:
637250 Standard entertainment
  • Official UC San Diego entertainment costs involving a guest/ host relationship, including:
    • Donor cultivation
    • Visitor, official guest
    • Reception by invitation
    • Perspective academic or administrative appointee
637589 Business meeting
  • Official UC San Diego business meeting costs, with at least one University employee present, for:
    • Administrative meetings
    • Conferences
    • Faculty/ student meetings
    • Professional association, scholarly society, external organization
637465 Holiday party or social event
  • Events that require special entertainment approval:
    • Holiday gatherings
    • Faculty and staff picnics
    • Recreation events
    • Tickets to shows or sporting events
637255 Technical business meeting
  • Official UC San Diego meeting costs where the primary purpose is for dissemination of technical information
637592 Programmatic activity
  • Official UC San Diego costs for programmatic activities, including:
    • Athletic, team training, game-related (at home, no travel)
    • Orientation, commencement
    • Gatherings, award banquets, or meetings (students only)
652000 Travel-in-state
  • To be used for parking fees
634502 Audio/video services
  • Costs for audio/visual services retained during meeting or entertainment event

Notice: UC San Diego policy for meetings, entertainment, and hosted events, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source is UC Expenditures for Business Meetings, Entertainment, and Other Occasions.