Skip to main content

System Status: 

Entertainment (Health Sciences): Who Can Approve

Read information on entertainment approval authorities for Health Sciences.

Background: The host is responsible for contacting a person with entertainment approval authority prior to the event and providing an estimate of expenses and information on the type of meal and beverages to be served. The approval authority must also approve the completed Concur expense report after the event concludes.

Who can approve standard entertainment: Department chairs, unit heads, ORU (Organized Research Unit) directors, and department business officers have been delegated the authority to approve standard entertainment and meeting expenses consistent with UC San Diego policy.

Approval for special entertainment expenses: The vice chancellor – Health Sciences has delegated approval authority for expenses to Health Sciences' department chairs. See the table below for specific persons who have been delegated the authority to approve special entertainment.

Name Department
Gerard Manecke Anesthesiology
Dennis Carson Cancer Center
Don Cleveland
Cellular Molecular Biology
Wolfgang Dillmann
William Mobley
Steve Garfin Orthopaedics
Steven Gonias Pathology
Gabriel Haddad Pediatrics
Joan Heller-Brown Pharmacology
Igor Grant Psychiatry
A.J. Mundt Radiation Oncology
William Bradley Radiology
Charles W. Nager Reproductive Medicine
Ron Espiritu School of Medicine/ Health Sciences
Andrina Marshall School of Pharmacy
Palmer Taylor School of Pharmacy
Bryan M. Clary or Christopher J. Kane Surgery
Lori Donaldson UC San Diego Medical Center

Approving your own expenditures: If you have entertainment approval authority, you cannot approve your own entertainment expenses or reimbursement.

Approving your supervisor's expenditures: If you have entertainment approval authority, you cannot approve the entertainment expenses or reimbursement of a person to whom you report, unless the entertainment is a large group event in which the person to whom you report is participating.

Department chair/ director's expenses: Vice chancellor approval is required on each reimbursement request that is made payable to a department chair or ORU director. When a payment request is made out directly to a vendor, vice chancellor approval is required when a department chair or ORU director is the host or primary sponsor of the entertainment event.

Additional review: If you question whether a specific entertainment event is allowable, or otherwise desire a third-party review of entertainment, contact the vice chancellor's office.

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.

Notice: UC San Diego policy for meetings, entertainment, and hosted events, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source is UC Expenditures for Business Meetings, Entertainment, and Other Occasions.