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Use of Alcoholic Beverages for a UC San Diego-Sponsored Event or Meeting

Follow these guidelines if alcoholic beverages are necessary for a UC San Diego event or meeting.

Use of alcoholic beverages must meet specific requirements, particularly when the use occurs on campus.

If the use of alcoholic beverages is absolutely necessary and integral to an event:

  1. Determine whether the event qualifies as entertainment or a meeting and note fund-source restrictions.
  2. Follow the appropriate guidance provided for on-campus and off-campus events below.

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On-campus event instructions

Off-campus event instructions

Procurement and Payment procedures

Submit Catering iRequest

  • Attach any contracts or quotes. Attach the Use of Alcoholic and/ or Malt Beverages Form (PDF) to the Catering iRequest for review and signature.
  • Catering services orders processed through Marketplace will be invoiced and paid directly in Marketplace to ensure appropriate approvals, and comply with policy requirements for meetings and entertainment for the following events:
    • Alcoholic beverage purchases only
    • Food and catering which includes alcohol or bar service
    • Beverage Bar Service (with or without alcohol) Note: Attach the approved Use of Alcoholic and/ or Malt Beverages Form (PDF) to the Marketplace requisition or to the invoice. 

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Notice: UC San Diego policy for meetings, entertainment, and hosted events, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source is UC Expenditures for Business Meetings, Entertainment, and Other Occasions.