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Meetings and Entertainment: Standard Entertainment

Learn about official business (standard entertainment) approval.

If you're an employee authorized to act as a designated host to entertain on behalf of UCSD, ensure that the entertainment activity is directly related to university business and does not personally benefit you or other employees.

Types and purposes

Standard entertainment, as opposed to special entertainment, includes meal or light refreshment expenses for:

  • Hosting prospective donors to generate goodwill
  • Hosting official guests, including:
    • Visitors from other universities
    • Members of the community
    • Employees visiting from another work location
  • Recruitment, where expenses are either:
    • Funded from a source designated for graduate student, athletic, or professional recruitment
    • Related to recruitment for positions requiring specialized training or specialized professional, technical, or administrative experience
  • Receptions, in conjunction with:
    • Conferences (receptions not included in the registration fee)


Review fund-source restrictions when serving alcohol.

Events where expenses exceed the per-person maximum are considered special entertainment.

Reimbursements and payments

Use Concur (login required) to claim expenses or request payments.


Entertainment can be approved by employees with delegated entertainment approval authority. For more information, see approving entertainment.

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.

Note: this page has a friendly link that's easy to remember:

Notice: UC San Diego policy for meetings, entertainment, and hosted events, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source is UC Expenditures for Business Meetings, Entertainment, and Other Occasions.