Skip to main content

System Status: 

Meetings and Entertainment: Programmatic Activities

Find out about hosting programmatic activities for university business.

Programmatic activities:

  • Support UCSD's educational and community programs
  • Are distinct from entertainment, thus do not require Department Head approval

Types and purposes

The following are examples of programmatic activities:

  • Athletic teams, training, game-related activity (at home, no travel)
    Note: Meals for teams are allowable if it involves an overnight stay.
  • A class, study hall, or other academic-based activity
  • Student orientation programs, commencement exercises, and similar activities
  • Student government meeting, association meeting, or other student meeting
  • Continuing educational programs, such as medical or dental education programs, executive MBA and similar self-supporting programs
  • Activities that serve refreshments as a crucial part of the program, such as blood donation events that offer juice and cookies to blood donors
  • Volunteers and research subjects
  • Employee on-the-job meals
  • Grand rounds (Medical Center)

Per-person rates

Maximum per-person rates apply.

Requesting reimbursements or payments

Use Concur (login required) to claim expenses or request payments.

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.

Notice: UC San Diego policy for meetings, entertainment, and hosted events, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source is UC Expenditures for Business Meetings, Entertainment, and Other Occasions.