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Non-Event Reimbursements & Account Codes

Find Non-Event Expense Types available in Concur Report Type: Event Expenses & Other Reimbursements.

In Concur, a specific COA Account is associated with each Expense Type in the Report Type: Event Expenses & Other Reimbursements. Sales & Use Tax is assessed based on the taxability of the Account value of the expense/purchase.  

Review the table below for a list of available Concur Non-Event Expense Types including default COA Account values associated with them and their taxability.

Note: The Procurement Card is the preferred method for purchasing non-PO University goods and services. In the event that employees were not able to utilize their P-Card and paid out-of-pocket, these are the related expense types when submitting a reimbursement via Concur. 

View the Procurement Card Expense Types and Concur Tax Process pages for more information on those specific topics. 

Concur Expense Type

COA Account

Taxable Account Code

(Y/N)

Things to Note
Seminar/Conference Registration 536000 N

Registration only; no travel expenses

Dues and Memberships 522600 N

Exclude voluntary contributions and donations as they are non-reimbursable

Comp Software Purch License Download 534002  N

Tax exempt software/online downloads

Employee - Gift/Prize/Award 536200 Y

E.g. tangible property, gift card, etc.; 

Provide recipient & applicable sales tax details in Concur

Non-Employee - Gift/Prize/Award 536300 Y

E.g., tangible property, gift card, etc.; 

Provide recipient & applicable sales tax details in Concur

Student Awards 536300 Y

E.g., tangible property, gift card, etc.; 

Provide recipient & applicable sales tax details in Concur

Supplies 522201 Y

Used for UCSD office supplies, books, and such noted as UCSD property;

Sales tax fields in the Concur Expense Details section

Miscellaneous 522201 Y

Used if no other reimbursement type option;

Sales tax fields in the Concur Expense Details section

 

Although use tax assessment is based on the COA Account, the expense will post to the ledger according to the Expenditure Type when using a project and POET information

Please consult with your fund manager for appropriate Expenditure Type, or refer to list above to match the Expenditure Type to the Account Code of the respective expense type.