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Paying Local Hotel for Inbound Traveler

Find out how to book and prepay local hotels when you have an inbound traveler.

In an effort to streamline processes and eliminate the need for departments to request checks for hotel prepayment, IPPS Travel and Concur Booking now offer the ability to book local hotels and bill to UC San Diego.

Hotels available for this program:

  • Best Western Premier Hotel Del Mar
  • Doubletree by Hilton San Diego Del Mar
  • Doubletree by Hilton San Diego Mission Valley
  • Embassy Suites San Diego La Jolla
  • Empress Hotel La Jolla
  • Estancia La Jolla Hotel Spa
  • Grande Colonial La Jolla
  • Hilton La Jolla Torrey Pines
  • Hotel La Jolla, Curio Collection by Hilton
  • Hyatt House San Diego Sorrento Mesa
  • Hyatt Regency La Jolla
  • La Jolla Cove Hotel & Suites
  • La Jolla Shores Hotel
  • Residence Inn La Jolla Marriott
  • San Diego Marriott La Jolla
  • Sheraton La Jolla Hotel
  • Sheraton Mission Valley San Diego Hotel

Submit Travel Request

  • Once you have created your Travel Request, please use the Request Number when booking through Concur Travel. 

Make hotel reservation

  • From the Concur Travel page click on the hotel search icon, enter dates, and add UCSD address in the Reference Point field.
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  • Select the desired hotel from the list, direct bill hotels are listed as 'Most Preferred Hotel for UC Systems'.
      
  • Review and reserve hotel by entering hotel guest information. For method of payment, choose credit card and dropdown to highlighted option.
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  • Reservation confirmation will appear. Click next in order to confirm and complete reservation.
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  • Finalize trip details by entering required information including Request ID to be charged.
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Note: Hotel charges will show in Available Expenses in Concur after the guest has checked out.

Things to Know

Effective October 1, 2015, participating local hotels will no longer accept reservations by phone if prepayment is required.

Hotel payment includes room and tax only. The traveler is responsible for providing a credit card upon check-in for all incidental charges, which may be submitted for reimbursement after the trip concludes.

Please allow 5-10 business days from the trip end date for the hotel charge to show up as Available Expenses in Concur.   

The traveler is responsible for submitting the final hotel folio/receipt regardless of the payment method.  

Hotel Specials and Promotions

Best Western Premier Hotel Del Mar

  • Complimentary shuttle to/from UCSD, Monday - Friday
  • Complimentary parking and WiFi
  • Complimentary upgrades, subject to availability

Doubletree Mission Valley

  • Newly renovated Lobby, Restaurant and Lounge. Spacious Guest Rooms (400 sq. ft. in average). – Direct Bill Approved.
  • Conveniently Located in the Heart of San Diego, Just off Highway 163 and I-8 and a minute Walk from San Diego Trolley Stop with Access to Downtown and Old Town
  • Visit Hilton Honors page, go to Exclusive Offers section and sign up for Unlimited Points promotions now through May 3rd, 2020

Embassy Suites San Diego La Jolla

  • Earn Hilton Honors points by riding with Lyft

Empress Hotel La Jolla

  • Complimentary: Continental Breakfast, use of Business Center and Fitness room
  • Upgrade at Check-in, based on availability
  • Walking distance to beach, restaurants and shopping

Estancia La Jolla

  • Closest Preferred hotel to UCSD Campus. Direct Bill approved. Complimentary shuttle within 5 miles.
  • NEW for 2020: 10% off Food and Beverage discount for Blend Café, Adobe El Resturante, Mustangs and Burros, and In-Room Dining (for travelers and locals!)
  • NEW for 2020: Discounted extended stay rate exclusively for UCSD for 7+ nights

Grande Colonial La Jolla

  • AAA Four Diamond Award Recipient featuring a Michelin Rated Restaurant, NINE-TEN.
  • $4 Million dollar renovation of its 97 guest rooms and suites completed in April 2019.
  • Clean & Safe Certified by the California Hotel & Lodging Association.

Hilton La Jolla Torrey Pines

  • Located 10 minutes from UCSD and Direct Bill approved.
  • Overlooking the Pacific Ocean and legendary Torrey Pines Golf Course. Golf course, Pacific Ocean and/or garden views from all rooms & suites. Hike in Torrey Pines State Reserve or relax on La Jolla or Del Mar beaches.
  • Visit Hilton Honors page, go to Exclusive Offers section and sign up for Unlimited Points promotions now through May 3rd, 2020

Hyatt House San Diego Sorrento Mesa

  • Spacious residentially inspired suites with a fully equipped kitchen, complimentary internet and remote printing access.
  • Direct Bill approved seasonal and extended stay rates exclusively for UCSD.
  • Complimentary morning spread with made-to-order Omelet Bar, complimentary parking and shuttle service to UCSD…it’s all included!

Hyatt Regency La Jolla

  • Special UCSD rate of $219
  • Approved hotel for local hotel Direct Bill
  • Hyatt Regency La Jolla is located less than a mile away from UCSD

La Jolla Cove Hotel & Suites

  • Negotiated Rates available for any UCSD Staff, Faculty and visiting personnel
  • Complimentary Upgrades when possible

La Jolla Shores Hotel

  • Beachfront and Coastal View renovated rooms – just steps from the sand
  • Oceanfront dining at The Shores Restaurant and The Marine Room both offering happy hour and nightly specials with beautiful views of the Pacific
  • WiFi available in guest rooms and throughout the property, plus shuttle service to UC San Diego campus and surrounding local La Jolla area

Sheraton La Jolla

  • For any group booking of 40 room nights or more on peak night, hotel will honor 1 complimentary room night per 40 rooms per night

 

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.