Zoom: Schedule a Meeting
Last Updated: February 5, 2021 8:41:02 AM PST
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Learn how to schedule meetings in Zoom.
Before you can schedule a meeting, make sure you have installed your Zoom client or plug-in of choice.Zoom client scheduling
- Open the client.
- Choose Schedule.
- Choose the following options:
- Topic
- Start Date and Time
- Duration
- Time Zone
- Recurring meeting (enable/disable)
- Video (when joining a meeting)
- Host (on/off)
- Participants (on/off)
- Audio Options (Telephone Only, VoIP Only, or Both)
- Meeting Options
- Require meeting password (enable/disable)
- Enable join before host (enable/disable)
- Use Personal Meeting ID (enable/disable)
- Calendar (Outlook, Google Calendar, or Other Calendars)
Outlook scheduling
The Zoom Microsoft Outlook Plugin is designed to make scheduling a meeting in Microsoft Outlook quick and convenient. The Outlook Plugin will also sync free/ busy times to the Zoom Client based on your Outlook Calendar events.
- Open MS Outlook and navigate to the calendar.
- Click the Schedule a meeting button. The Zoom-Outlook interface will open.
- Enter the meeting-specific details and click Continue.
- Zoom will populate a new MS Outlook invitation with the meeting’s accessibility options.
- Complete and send your MS Outlook invitation.
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Firefox scheduling
- Open Firefox
- Choose Zoom from the top-right corner.
- You will be prompted to choose Schedule a Meeting or Start a Meeting.
- The Zoom Meetings application will start.
Chrome scheduling
Zoom brings video conferencing, online meetings and group messaging into one easy-to-use application. The Zoom browser extensions allow participants to schedule Zoom cloud meetings directly from the Google Calendar and Firefox. You can start an instant meeting or schedule a future meeting with a button.
- Open Chrome.
- Choose Zoom from the top-right corner.
- Choose Schedule a Meeting.
- Choose your Zoom Schedule Options:
- Video (when joining a meeting)
- Host (on/off)
- Participants (on/off)
- Audio Options (Telephone Only, VoIP Only, or Both)
- Meeting Options
- Require meeting password (enable/disable)
- Enable join before host (enable/disable)
- Use Personal Meeting ID (enable/disable)
- Video (when joining a meeting)
- Choose Save and Continue.
iPad and iPhone scheduling
- Open the app and login with your credentials.
- Choose Start or Schedule a Meeting.
- Choose Schedule Meeting.
- Enter the following:
- Meeting Title
- Start Time
- Duration
- Time Zone
- Repeat (options: Every Day, Every Week, Every 2 Weeks, Every Month, Every Year)
- Host Video On (options: enabled, disabled)
Note: the default is “enabled.” - Attendee Video On (options: enabled, disabled)
Note: the default is “enabled.” - Audio Option (options: Telephone Only, VoIP Only, Both)
Note: the default is “Both.” - Meeting Password (optional)
- Allow Join Before Host (options: enabled, disabled)
- Use PMI (options: enabled, disabled)
Note: Users are provided the ability to schedule meetings with a Personal Meeting ID (PMI): a static ID that will never expire. Your PMI is assigned to you automatically as a permanent virtual room. You can start it at any time, or schedule it for a future use. Pro accounts can customize the 10 digit ID.