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Zoom: Have an Assistant Schedule a Meeting

Learn how to allow assistants to schedule meetings in Zoom on behalf of someone else.

Scheduling privilege is designed so:

  • You can assign a Pro user or multiple Pro users with UCSD Single Sign-On (SSO) credentials to schedule meetings on your behalf.
  • You can also schedule meetings on behalf of a user (or multiple users) that has assigned you scheduling privilege.
  • Users with scheduling privilege on your account will be able to manage and act as an alternative host for all meetings.

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Give scheduling privilege to someone else

Note: Both you and the assigned scheduler must have a Pro license. If you need a Pro license, contact zoom@ucsd.edu

  1. Go to your My Meeting Settings and click Add under Scheduling Privilege (near the bottom).
    Add schedule assistant screenshot
  2. Type in the email address of the assigned scheduler(s). Use commas to separate multiple email addresses.
    Add email screenshot
  3. Click Assign.

Schedule a meeting for someone else

Once you have been granted scheduling privilege, you can schedule another person:

  1. Go to the Zoom client
  2. Logout and login again (one time only)
  3. Click on Schedule and then click on Advanced Options
  4. In order to schedule for someone else, check the “Schedule for:” box and select another individual:Schedule new meeting screenshot
  5. Click Schedule.

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