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Setting Up Out-of-Office Messages in Outlook 2011

Learn how to set up email to respond to incoming mail with your out-of-office message.

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1. Start your setup.

  • In Outlook, click on Tools.
  • Select Out of Office from the menu bar.
  • Select Send Out Of Office messages.
  • Enter your out of office response in the Reply to messages with box below.
    • Note: The response entered in this field will ONLY be sent to INTERNAL UCSD email addresses.
  • Specify a start and end time for the reply to activate and deactivate. Check the I am out of the office between box and specify the time in the START date and End Date field.

2. Auto reply to external email addresses.

  • Select the Send replies outside my company to check box.
  • Click on Address Book contacts only or Anyone outside my company.
    • Address Book contacts only option sends the out of office response only to the external emails in your Address Book on your computer.
    • Anyone outside my company option sends the out of office response to anyone that sends you an email.
  • Enter the message that will be sent to external (non-UCSD) email addresses.
  • Click on OK.

3. Deactivate Out-of-Office automatic replies.

  • In Outlook, click on Tools then Out of Office.
  • Click on Do not send Out Of Offices messages.
  • Click OK.
    • Note: Even though the previous Out of Office message is still in the text box, the Out of Office Assistant is no longer active..


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