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Mailman: How to Start a Mailing List

Learn how to set up a UC San Diego mailing lists using the Mailman application.

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Create a mailing list

Complete the online Mailman request form

  1. Log in with your Business systems username and password.
  2. Complete all fields on the Request a UCSD Mailing List screen.
  3. Click Submit Form and the Mailing List Setup Confirmation screen will appear.
  4. You'll receive an e-mail with "Automated_List_Creation" in the subject line to confirm that your request has been received.
    Create new list email screen shot

Confirmation of list creation

  • Within a few business days, you'll receive another e-mail with "Re: Your new mailing list" in the subject line to confirm the creation of your list.
    New list confirmation screen shot
  • Save this e-mail for future reference. It will include:
    • A link to your list administration page
    • Your list administrator password
  • You're now the list administrator and will receive all messages about your list, including:
    • Posts that require your approval
    • Subscription requests (if you enable this setting)
    • Errors (e.g., unrecognized bounces)

Log In

  1. Log in to the list administration page in one of these ways:
    • Go to the "Re: Your new mailing list" e-mail you received when you created the list and click the link to the list administration page.
      or
    • Enter your list admin page's URL into a browser, e.g.: https://mailman.ucsd.edu/mailman/admin/ListName-L (replace ListName with the actual name of the list. The final character is a lowercase letter 'L' for 'list.')
      or
    • Find your admin link on https://mailman.ucsd.edu/mailman/admin/ if your list is advertised.
  2. Enter your List Administrator password and click Let me in... If you forget your password, refer to the "Re: Your new mailing list" e-mail you received when you subscribed.

Change the default settings

Your mailing list was configured at creation with standard defaults and is ready for use, but you can further refine the settings.

  1. Log in.
  2. Scroll down to General Options and make your desired changes.
    • Basic users: Most personal preference changes fall in these sections:
      • General list personality
      • Notifications
    • Advanced users: If you have questions about other settings, click Details for more information or send an e-mail to postmaster@ucsd.edu.
  3. Click Submit Your Changes.

See How to Maintain Your List more more details on settings and options:

Send a message to your list

To send an email message to your list and have it distributed to all of your list members, use your preferred email program to compose a message to ListName-l@ucsd.edu (replace ListName with the actual name of the list. The final character is a lowercase letter 'L' for 'list.').

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