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Cloud Hosting: Amazon Web Services (AWS)

Learn how to establish an Amazon Web Services (AWS) account under the UC Agreement.

A UC-wide agreement for Amazon Web Services (AWS) has been established.

Follow the instructions below to ensure that an AWS account for UCSD business is covered under this agreement and in compliance with UC policy and the law.

Eligible AWS direct costs obtained through UCSD Contracts will be exempt from indirect costs (IDC) on sponsored research awards.

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Create a new AWS account for UCSD business

You will only be able to access the AWS services after all steps below are completed and ITS Cloud Services receives approval and confirmation from AWS.

  1. Create a new Amazon account using your UCSD email address and password by selecting “I am a new user.”
  2. Provide the requested information. Do not include a credit card number, despite the request for that information. It will complicate and delay the process.
  3. At the completion of the AWS account creation process, the system will generate your 12-digit AWS account number.
  4. After you have the AWS account number, fill out AWS cloud optimization onboarding form.
  5. The ITS Cloud Services Team will then contact you to schedule a meeting finalizing your account. 
  6. After this meeting you will receive an activation email from AWS:
    1. Confirming that the account is set up for invoicing under the UC AWS agreement, and
    2. Providing final instructions to activate your account
  7. Follow the instructions in the AWS activation email and your account will be ready for use. Any monthly costs will be charged against the Index you provided in the onboarding form.

Convert existing AWS account to consolidated billing

  1. Fill out AWS cloud optimization onboarding form.
  2. The ITS Cloud Services Team will then contact you to schedule a meeting finalizing your account. 
  3. After this meeting you will receive an activation email from AWS confirming the account is set up for invoicing under the UC AWS agreement.
  4. You can proceed to build in AWS, and any monthly costs will be charged against the Index you provided in the onboarding form.

Process AWS accounting for UC-contracted AWS Enterprise terms and conditions

If you created an AWS account which needs to be covered by UC-contracted AWS Enterprise Terms and Conditions:

Send an email to UC’s AWS account billing team (aws-uc-procurement@amazon.com and cloud@ucsd.edu) with the following information:

  • AWS account #
  • ITS PO#
  • Billing Company Name (to be listed): University of California, San Diego
  • Billing Contact Name:  
  • Billing Contact Phone Number:
  • Billing Contact Email:
  • Billing Address: 9500 Gilman Dr., La Jolla, CA, 92093

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