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PI Travel Grants (Pilot)

The Office of Research Affairs (ORA) invites applications for FY19 travel stipends to meet with funding-agency program officers.

Applications for FY19 stipends will be available starting January 7, 2019, at noon, and must be submitted through InfoReady.

This pilot program provides restricted funding for early-career faculty and researchers to meet with funding agency program officers. The aim is to help UC San Diego investigators be even more successful in winning extramural funding awards through development of relationships with program officers and acquisition of insights that can be used to generate more competitive proposals. The program is targeted toward early-career investigators developing strategies to transition from developmental funding to larger independent awards.

The Office of Research Affairs (ORA) intends to provide a limited number of travel stipends, up to $750 each, for investigators to meet in person with program officers in federal, state and private funding organizations. In FY19, ORA intends to issue up to 20 awards. Grants require a 1:1 match from the investigator’s division, department, or other internal funding source.


  • Active UC San Diego appointment in an assistant or associate title code that confers automatic PI eligibility
  • Primary appointment in a General Campus department, Organized Research Unit, Scripps Institution of Oceanography, or Health Sciences
  • 1:1 matching fund commitment at the time of application
  • Application submitted at least 30 days prior to planned travel
  • Investigators are eligible to receive only one award per fiscal year (July 1 – June 30)

A primary purpose of the trip must be for the awardee to meet in person with a funding-organization program officer. Funds may not be applied toward conference participation of any kind. For travel to scholarly meetings, please view Academic Senate travel grants.  

Application process  

Please submit the following materials through ucsd.InfoReady4.com:

  • Identifying Information (see ucsd.InfoReady4.com on January 7 for details)
  • Details regarding:
    • Funding organization and identification of specific funding opportunities of interest
    • Name of program officer(s)
    • Location, date (actual or proposed), and status of meeting planning 
    • Brief summary of visit goals
    • Anticipated total budget and source of committed cost-share
  • CV or NIH- or NSF-style biosketch

Applications will open on January 7 for travel in spring 2019. Applications will be reviewed on a rolling basis in the order received.

Awards will be made on a first-come, first-served basis, subject to applicant eligibility and availability of funds. No more than 20% of funds will be awarded to investigators in a single academic Division/School.

Award terms and conditions

Awards of up to $750 will be made, subject to 1:1 matching commitment and total travel expenses. Funds may be applied toward the cost of domestic flights, hotel, and other allowable travel expenses that comply with UC Travel Policy. Smaller awards may be made for regional travel or travel wholly within California.

Award recipients (or their administrative contact) must submit confirmation of meeting arrangements (via InfoReady) and copy ORA (rafs@ucsd.edu) on their travel reimbursement request. Awardees will receive from ORA a dedicated index to charge expenses, up to the award total. All travel arrangements are the responsibility of the traveler and should be made through the awardee’s home department. Funds must be spent in accordance with the approved request. Any funds not spent by June 30, 2019 will be returned to the award pool. Cancelled trips must be reported promptly to allow for redistribution of funds.

Prior to submitting a reimbursement request, all recipients will be required to submit a brief summary of meeting outcomes. Final reports for FY19 awards are due no later than July 31, 2019.


The Research Proposal Development Service (RPDS) offers 1:1 assistance to investigators preparing for meetings with federal program officers. Please contact researchdevelopment@ucsd.edu for availability.

For guidance in arranging DC-based meetings, the Office of Government Research Relations is available to work with award recipients. Advance consultation is encouraged.

Travel to meet with foundation program officers should be coordinated with the Office of Foundation Relations. Please contact foundationrelations@ucsd.edu to arrange a consultation.

For upcoming “Talking with Your Program Officer” workshops, please visit the Research Communications Program.

Additional travel funding opportunities may be found through Pivot. Under “Advanced Search,” select “Funding Type: Travel” to view current listings.


Applications open on January 7, 2019 at noon.