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About the Staff@Work Survey

Learn about the Staff@Work Survey

General information

Survey purpose

The purpose of the Staff@Work Survey is to understand how you feel about working at the University of California, San Diego and about a variety of specific topics concerning your work setting. It measures department and leadership performance from the employee’s perspective and provides valuable data for improving the work environment.  The survey is conducted annually.

Information use

The results of the survey will be available for departments/units providing at least 5 respondents. Unit responses will be further summarized at the VC level and then ultimately at the campus-wide level. In reviewing results, we will see what we do well, what things are improving, and what needs extra attention.

Divisions, departments, programs, and units may review their individual survey results and may address areas identified as needing attention that are unique to that unit. Those areas that need special attention are prioritized, and a plan for making improvements is developed for the next fiscal year. Departments participate by setting performance goals and developing action plans for achieving the goals. Find examples of past actions based on survey outcomes.

Survey results

Each department will share the survey results with its staff - both what seems to be working well and what appears to need improvement. Survey results will also be posted on the Organizational Assessments and Strategy website.

Survey participation

The units participating are Academic Affairs, Advancement, Chancellor’s Unit, Chief Financial Officer, Equity, Diversity, and Inclusion, Health Sciences, Marine Sciences, Resource Management and Planning, Research Affairs, and Student Affairs.

Starting in 2015, other universities began participating in the Staff@Work Survey. This means your responses not only positively impact UCSD’s efforts to enhance the workplace climate, but also contribute to an expanding benchmarking study which is benefiting higher education as a whole.

Survey help

For help, contact your survey administrator:

  • Academic Affairs - Lucy Laguna, llaguna@ucsd.edu, x24174
  • Advancement - Mary Smith, m1smith@ucsd.edu, x48431
  • Chancellor’s Unit - Suzi Sterner, ssterner@ucsd.edu, x24382
  • Chief Financial Officer - Grace Guarin, gfguarin@ucsd.edu, x25136
  • Equity, Diversity, & Inclusion - Frank Silva, fsilva@ucsd.edu, x20244
  • Health Sciences - Health HR Learning & Organization Effectiveness, hhr-loe@ucsd.edu
  • Marine Sciences - Amber Fehling, arfehling@ucsd.edu x46836
  • Research Affairs - Stacey McDermaid, smcdermaid@ucsd.edu, x23491
  • Resource Management & Planning - Barbara Brown, blbrown@ucsd.edu, x46821
  • Student Affairs - Stephanie Wong, swong@ucsd.edu, x44380
  • You may also contact sawsurvey@ucsd.edu

Taking the survey

Eligibility

Employee lists for most departments are issued as of July 31, 2018. If you changed departments on or before this date, you should respond to the survey items for your new department. If you changed departments after that date, you should respond for your old department.

Anonymity

Responses will be summarized into one report for each department. Individuals will not be identified and only aggregated data will be reported.

Further, to do our best to ensure that survey responses are anonymous, we have done the following:

  1. Pre-established "blind lists" of email addresses, grouped by reporting area that are never directly visible by administrators.
  2. Randomized the distribution of ResponseIDs, eliminating the possibility that a specific user's response could be identified based upon survey or alphabetical order.
  3. Ensured that no respondent IP addresses, email addresses, or other identity-related information is logged or stored (i.e., no cookies.)
  4. Ensured that outside of the emailed invitation itself, no record exists correlating a specific user with a specific response.
  5. Ensured that a secure SSL certificate is utilized for all online survey activity, preventing others from "listening in" on the survey responses.
  6. Ensured that only invited recipients can take the survey. By utilizing a uniquely generated passphrase per ResponseID, the emailed link to each respondent cannot be modified in an attempt to respond for others.
If you have any further questions regarding anonymity, please contact sawsurvey@ucsd.edu.

 

Definition of "department”

DEPARTMENT may be defined differently for each reporting unit. Clicking on the words in the survey questions will bring up information on how the terms are defined for your unit.

Finishing the survey

The Staff@Work survey is important, and there is a strong expectation that staff will participate. All staff are invited to take the survey regardless of their interest or disinterest in participating (unless hired immediately before the survey is distributed). Your feelings about your work environment can be central to the performance of the department, and higher rates of participation help to ensure that we are collecting the most valid data.

If you have a conflicting priority or some other reason for not completing the survey, please consider discussing it with your Survey Administrator.

If you cannot finish the survey all at once, you can return to it at a later time. Click the Finish Later. Your responses will be saved from where you left off. Be sure to keep your original email to re-enter your survey. If you delete this email, you cannot be sent another one.

Once you click Submit Survey, your survey has been submitted and you cannot return to make any changes.

The last day to participate in the online survey will be September 7, 2018 (11:59 PM).

Survey schedule

Survey opens on August 15, 2018.

Reminder emails will be sent on August 22 and September 5.

The last day to participate in the survey is September 7, 2018.

The last day to redeem your gift is October 31, 2018.

Survey rewards

Gift

As a token of our appreciation for your time, you can select your choice of one of the following UC San Diego logo gift items from the Bookstore: mug or tote bag. When you claim your prize, you will also receive a $2 off coupon to use at the Bookstore, Perks or Sunshine Market.

At the end of the survey, you will be asked to click on a link to view your unique barcode. To redeem your gift, bring the printed voucher with barcode, or show it on your mobile device, along with your Staff ID card to the customer service desk located on the first floor of the UC San Diego Bookstore by October 31, 2018.