New Hire forms
Originals must be submitted to Payroll in the order below:
- UC W-4/DE 4 (PDF) - not required for Glacier clients because Glacier will generate withholding forms. Glacier clients are foreign citizens who do not have a permanent resident card, and who are not refugees or asylees.
- Oath/ Patent (PDF)
- I-9 fillable form* (PDF) - Internet Explorer recommended - may not work with Chrome or Firefox
- I-9 nonfillable* (PDF) - works with all browsers
- I-9 Supplement (PDF) - Section 1 Preparer and/or Translator Certification
- *Note to hiring departments: I-9 reverifications (bottom of 2nd page of Form I-9) must include the employee identification number (EID). We suggest you enter it in the "additional information" box. Forms without an EID will be returned for correction.
Frequently requested forms
- Approval of Absence or Overtime, FO2104 (PDF)
- Check Request (PDF)
- Employee's Request Form - Duplicate W-2 (PDF).
- Personal Data Form, UPAY544 (PDF) - for non-represented employees
- Personal Data Form, UPAY544A (PDF) - for represented employees
- Stop Payment (PDF)
- Timekeeper Data Form (PDF)
- Timekeeper Delegation (PDF)
- Wage Disposition (PDF)
- ADP Aline Paycard (PDF)
Tax/ Glacier forms
- Glacier Record Request Form For PPS Payments
- Out of State Tax (UPAY 830) (PDF)
Misc. forms
- BELI (PDF)
- Designation of Alternate Beneficiary (PDF)
- Designation of Beneficiary (PDF)
- Insurance Enrollment (PDF)
- Interlocation One-Time Payment form (PDF)
- Permanent Interlocation Transfer Terminating Location UFIN 301 (PDF)
Employment Forms (UCnet)
- Employee Demographic Data/Revised Form U5605** (PDF)
- UCRS 419 Statement Concerning Your Employment In a University Position Not Covered By Social Security (PDF)
Department level forms
Forms should be kept at Department