Payroll Forms
Last Updated: September 8, 2020 1:15:18 PM PDT
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Find links for forms related to payroll.
At Your Service Online (AYSO) will be a “view only” through June 1
As part of the transition to the new payroll system, UC Path, At Your Service Online (AYSO) will be a “view only” portal effective April 24, 2020. Until the UCPath Self-Service Portal opens on June 1, the only way you can update tax withholding, direct deposit, benefits, etc. is by completing a form (below) and submitting it to Payroll via FAX (1-858-534-7423) or by attaching a PDF or JPEG to a new ticket in the UC San Diego Services & Support system (link at bottom of page.) Do not enter your U.S. social security number (SSN) on any form.Understand what you will access through AYSO vs UCPath online portal after May 31.
New Hire forms
Originals must be submitted to Payroll in the order below:
- Form W-4 Employee's Withholding Certificate (2020) (PDF) - U.S. federal income tax withholding
- California Form DE-4, Employee's Withholding Allowance Certificate (PDF) - California state tax withholding
- Oath/ Patent (PDF)
- USCIS Form I-9 Employment Eligibility Verification - works with all browsers
- I-9 Supplement (PDF) - Section 1 Prepare and/or Translator Certification
- *Note to hiring departments: I-9 reverifications (bottom of 2nd page of Form I-9) must include the employee identification number (EID). We suggest you enter it in the "additional information" box. Forms without an EID will be returned for correction.
Frequently requested forms
- Approval of Absence or Overtime, FO2104 (PDF)
- Check Request (PDF)
- Employee's Request Form - Duplicate W-2 (PDF).
- Personal Data Form, UPAY544 (PDF) - for non-represented employees
- Personal Data Form, UPAY544A (PDF) - for represented employees
- Stop Payment (PDF)
- Ecotime Delegate Import Form
Tax/ Glacier forms
- Glacier Record Request Form For PPS Payments
- Out of State Tax (UPAY 830) (PDF)
Misc. forms
- BELI (PDF)
- Designation of Alternate Beneficiary (PDF)
- Designation of Beneficiary (PDF)
- Insurance Enrollment (PDF)
- Interlocation One-Time Payment form (PDF)
- Permanent Interlocation Transfer Terminating Location UFIN 301 (PDF)
Employment Forms (UCnet)
- Employee Demographic Data/Revised Form U5605** (PDF)
- UCRS 419 Statement Concerning Your Employment In a University Position Not Covered By Social Security (PDF)
Department level forms
Forms should be kept at Department
* Submit forms and questions via the Business, Finance, and Payroll section of UCSD Service and Support.