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Biweekly Conversion

Learn more about UC San Diego's conversion to a biweekly payroll cycle for non-exempt employees, which began on November 20, 2016.

The United States Department of Labor (DOL) has approved a change in the federal Fair Labor Standard Act (FLSA) that will significantly increase the number of UC employees eligible for overtime pay, effective December 1, 2016. The revised rule increases the minimum salary threshold for exempt employees from $455/week (approximately $23,660/year) to $913/week (approximately $47,476/year). In additions, the DOL is mandating subsequent increases in the minimum salary threshold every three years, with the first increase occurring on Janualy 1, 2020, the DOL estimates the minimum salary will be approximately $51,168/year. 

The transition to non-exempt biweekly will take place on November 20, 2016, the start of the pay cycle covering December 1, 2016. 

Employees on the biweekly pay cycle will be paid every other week on Wednesday. The first biweekly pay date will be December 14, 2016.

Some advantages of bi-weekly pay include:

  • Biweekly employees will receive minimum 26 paychecks in a year, whereas monthly employees receive 12 paychecks in a year
  • Paychecks will be more frequent and represent actual time worked in the pay period
  • The biweekly employee pay rate will be an hourly rate
  • Deductions will be split across bi-weekly pay periods

See the FAQ

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Contact Information

Academic Personnel Services - General Campus and SIO

Kelly Maheu - kmaheu@ucsd.edu or (858) 822-3509
Mary Baran - mbaran@ucsd.edu or (858) 822-3748

Academic Resource Center – Health Sciences

Han Ho - h3ho@ucsd.edu or (619) 543-1849
Angelica Mangindin - amangindin@ucsd.edu or (619) 543-1827

Staff Human Resources

Caprece Speaks-Toler - cspeaks@ucsd.edu or (858) 534-4130

Health Science Human Resources

Courtney Morris - comorris@ucsd.edu or (619) 471-0542

Vice Chancellor-Research

Jennifer Oh - jmoh@ucsd.edu or (858) 534-6632

Graduate Division

Rebecca Burrola - rburrola@ucsd.edu or (858) 534-3727


payrollquestions@ucsd.edu or (858) 534-3247

General Information

If you have any questions or comments, please send them to payrollquestions@ucsd.edu or call 858-534-3247.

Calendars, Schedules and Tools

Transition Assistance Program

The University of California is offering assistance program options to aid employees during the conversion to a biweekly pay cycle. 

Vacation Cash Out. Please note that while the form can be completed electronically, it cannot be submitted electronically. It must be printed, signed and sent to the Payroll Office at Mail Code 0952 - Attn: TAP Processing. 

Application Form (PDF)

Emergency Loan Program. The University of California has contracted with two external suppliers who will provide an Emergency Loan Program to UC employees. Both suppliers have UC negotiated interest rates, are in complete compliance with the Truth in Lending requirements, and will provide online application tools for employees to directly apply for emergency loans. To learn more, please contact the following organizations:

University Credit Union

(800) UCU-4510 (800-828-4510)
USE Credit Union
(866) USE-4968 (866-873-4968)

Resources and Tools for PPS Preparers and Timekeepers

Page is currently under construction - Please check back later.

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Note: this page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/bwconversion