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Procedural Information

Procedural information related to conducting research at UC San Diego during COVID-19.

(3/24/2021) (updated April 21, 2021)

How to Revise Your Ramp Up Plan

Need to revise your research ramp up plan? Take a look at this guide (PDF) (updated May 20, 2021) for step-by-step for instructions.

As part of UC San Diego’s plan to incrementally repopulate the campus, we are increasing access for faculty and PIs to their individual labs, offices and studios for academic and research work. While we are no longer restricting on-site activity by way of population density caps, all personnel must maintain 6 feet of distance from one another at all times (unless an Alternative Risk Mitigation or Training Risk Mitigation Plan has been approved).

if you are returning to individual on-site work in your private office or studio without additional personnel, you need only submit a Work Health Management Form (requires Active Directory sign-in).

Continuing On-site Research Activity (updated 5/18/21)

  • All personnel working on-site must continue to follow CDC and campus guidelines including social distancing, use of face coverings, daily screenings and regular hand washing and sanitization. Fully vaccinated individuals (two weeks after second dose), no longer need to test weekly.
  • Density limitations based on total lab population, square feet or people per aisle/bay will no longer be required. 
  • Increased capacity does NOT apply to courses, any meetings or other events.
  • At present, vaccination status may not be used to determine occupancy level. Asking personnel about their vaccination status is in violation of HIPAA laws.

Maintain Accurate Research Ramp-up plans (updated 5/18/21, 3/29/21)

  • Make sure all members of your lab or group are listed on your plan. If you need to add people to your plan, instructions can be found here.
  • Faculty, research staff and students engaged in research, scholarship and creative activity can be added to plans. Students participating in training rotations or educational programs (199, thesis work, etc) can also be added. Administrative staff working remotely should continue to do so until at least May 31; their return to on-site activity should be arranged in accordance with campus-wide Return to Campus guidelines.
  • If you need to otherwise update your plan, instructions can be found here or email researchrampup@ucsd.edu to begin the update process.
  • Ensure alternative or training risk mitigation plans exist when side-by-side training is required.

Submit a Ramp Up Plan if you have not already done so

  • Instructions for creating a plan can be found in the PI Quick Start Guidance (PDF).
  • List all current personnel (in appropriate phase). If more personnel are hired or your team expands, you can add them to your plan at that time.
  • Plans should be submitted at least 7 days before on-site activity commences/expands to allow enough time for EH&S review.
If you need help or have questions about research ramp-up procedures, please email researchrampup@ucsd.edu.