UC San Diego SearchMenu

Taxes: How to Get a UCSD Form W-2

Learn how to get your UCSD W-2 statement.

Forms W-2 will be issued on or before January 31 of the following year to every employee who received salary, wage, or bonus payments dated in the previous calendar year even if delivery by paper form was requested.

Every W-2 is available online through At Your Service Online (AYSO).  If you chose online delivery, you'll get an email notification.  If you requested a paper W-2, it will be mailed on or before January 31. The paper form is identical to the one you can print from AYSO.

  • Current employees have online access to Forms W-2 from the current and previous 9 years. 
  • Separated employees have online access to Forms W-2 from the current and previous 2 years.

Form W-2 reports

  • Taxable wage, salary, and bonus payments from UC San Diego dated in the previous calendar year. The U.S. tax system is based on calendar years (January 1 - December 31). At UCSD, some payments for work done in December are paid in the following calendar year. The date the payment was earned is irrelevant.

Form W-2 does not report fellowship payments:

  • Wage/ salary/ bonus income exempt from federal tax due to a tax treaty. Treaty exempt wage/salary payments are reported on Form 1042-S, regardless of tax residency status.
  • Fellowship payments to nonresident alien Postdoc Fellows and Graduate Students:
    • Fellowship payments to nonresidents are reported on Form 1042-S. If some of your fellowship payments were taxed, and some weren't, you'll get two separate forms 1042-S.
    • Fellowship payments to citizens, permanent residents, and resident aliens are not reported on any tax form.  Each person is responsible for reporting and paying tax directly to the tax authorities.
    • Benefits provided by UCSD to nonresident aliens without a concurrent 50% employee appointment are imputed as fellowship income and will be reported on Form 1042-S.

Expand all

How do I get my W-2?

Note that a W-2 printed from At Your Service Online (AYSO) is identical in every way to a paper W-2 mailed by UCSD. Both are acceptable for tax returns.  

  1. Sign into At Your Service Online:
  • Current employees who have used AYSO before:
    • Via AYSO password (any current employee) OR
    • Via Single Sign-On (current employees with business systems access only - see instructions)
    • If you can't remember your AYSO username and password, click "Forgot your Username or Password?" and enter your UCSD email address
  • Current employees who are unable to access AYSO using the instructions above.
    • Submit a case via ASK with the subject line "AYSO Reset," primary category "Payroll," and subcategory "Payroll Taxation". Expect an answer in 2-3 business days.
  • Former employees only: 
    • From your personal email address, email the Payroll Division with the subject line "AYSO reset." Include your full name, phone number, and the last department you worked in. If you know your UCSD employee ID number, include that too. Do not include your social security number. You can expect a response in 2-3 business days.
  1. Click W-2 under the green "Income & Taxes" heading
  2. Click on the year you want to view.
  3. Print the Form W-2.

Do I need a paper W-2?

No.  The W-2 you print from AYSO is identical in every way to the paper form.

If you want a paper W-2, complete the Employee's Request Form for Duplicate W-2. Submit the form in person, via fax, or through the U.S. Postal Service to the UCSD Payroll Division. Do not email the form or any other document that contains your social security number.

Paper W-2s will be available within 2 weeks of the date of receipt of the Request form listed above. Unless in-person pickup was selected on the form, it will be mailed.

Because both Form W-2 and the Duplicate W-2 Request Form contain your U.S. social security number, email is not an option for submitting the request form or for distributing the W-2.

Questions about your W-2?

The fastest way to get answers to your questions is to check the pages below. They were developed in response to common questions.

Expand all