Skip to main content

System Status: 

How to Transfer Vacation Credit When Salary Is Moved by a PET

If you are a designated timekeeper, read these step-by-step instructions to transfer vacation credit when salary is moved by a PET payroll entry.

Note that Supervisor and Timekeeper processes for campus and School of Medicine staff and academics will be revised for the Ecotime payroll timekeeping system.


Ecotime is going live with UCPath. See systems affected by the Ecotime timekeeping system transition, Supervisor and Timekeeper training, the most Frequently Asked Questions and the Ecotime rollout schedule at

Note: You must complete the requirements for becoming a timekeeper before following the steps on this page.

1. Log in to the Online Timekeeping system.

2. Select the pay cycle and your timekeeper code.

  • Go to the Timekeeper Select screen.
  • Select either the biweekly or monthly pay cycle. The current, active pay period will default as the selected choice in the window.
    Note: You may view prior pay period data by clicking the down arrow to the right of the window. Changes to a prior pay period must be made as an adjustment in the current pay period.
  • Select your timekeeper code from the list in the window.

3. Select the employee.

  • Proceed to the Employee List screen.
  • Select the employee name from your list of employees.
  • Proceed to the Detail Entry screen by clicking the [Detail] button.

4. Follow this step to move vacation hours TO an index/ fund.

  • Select the correct distribution pay line.
  • Click the [Copy All] button near the bottom of the screen. The system will make one copy of each of the pay reporting lines and each of the copied lines will have the previous pay period end date. The copied lines will appear in red.
  • Click the Vac field and enter the hours.
  • Click the Reg field and enter the hours with a minus (-) sign.

5. Follow this step to move vacation hours FROM an index/ fund.

  • Select the correct copied pay distribution line.
  • Click on the Index field located in the override area of the screen.
  • Delete the current index information and enter the index of where the vacation hours were previously reported.
  • Move the cursor to the Vac field and enter the hours with a minus (-) sign.
  • Move the cursor to the Reg Hrs field and enter the offsetting hours.

6. Update the entry.

  • Click the [Update] button to update the entry.
  • You will receive the message "Update Completed."
Timekeeping Overview